Associate Treasurer(P2)

Associate Treasurer(P2) - (2024/0559 (020087))

Organization: MTBF-Treasury Unit

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2024-10-02, 4:17:31 AM

Closing Date: 2024-10-23, 4:59:00 PM

Duration in Months: 36

Contract Type: Fixed Term - Regular

Probation Period: 1 Year

Full Competitive Recruitment: Yes

Organizational Setting

The Division of Budget and Finance manages the financial resources essential for full implementation of the IAEA's scientific and technical programmes. The Division provides financial services and solutions for programme budgeting, treasury, payments, payroll, financial accounting and reporting to support the IAEA's mandate.The Finance and Accounting Section maintains and monitors all accounts for the IAEA, monitors and reports on the receipts of assessed and voluntary contributions, and prepares the IAEA's financial statements and other reports to the governing bodies and Member States and supports the control environment related to financial reporting. The Treasury Unit is responsible for the management of the IAEA's investments according to the approved investment guidelines. It ensures that an appropriate balance of cash is available to meet all financial obligations in the required currencies, conducts foreign currency dealings, manages banking relationships, performs bank transactions and records all cash receipts.

Main Purpose

Under the general guidance of the Treasurer, the Associate Treasurer provides analysis and day-to-day operational management of the IAEA's cash holdings, ensuring that funds are available to meet financial obligations including investment of excess cash, maintaining sufficient funds in current bank accounts, performing bank transactions (including investments and foreign exchange according to the approved guidelines). This role ensures that all investments and foreign exchange transactions are properly booked in our ERP system (Oracle) as well as ensuring that the system is always up to-date and running smoothly. The Associate Treasurer is an active participant on the monthly/quarterly/yearly closures and serves as acting Treasurer during the absence of the Treasurer.

Role

The Associate Treasurer is: (1) a financial analyst, reviewing on a daily basis the IAEA's cash position to ensure security of the funds, adequate liquidity and that the funds are earning competitive rates while keeping abreast with the financial markets in order to take informed actions; (2) a financial officer, ensuring that all transactions affecting the cash holdings of the IAEA, especially investments and foreign exchange transactions, are conducted and recorded properly in the IAEA's accounts; (3) a liaison, collecting and analyzing financial information from banks and other sources with regard to Treasury activities, and coordinating/participating with other sections/units of the IAEA in finding solutions, and;
(4) an innovator, looking for ways to improve the Treasury operations with the use of new technology and best practices in Treasury.

Functions / Key Results Expected

Contribute to the overall objective of the Treasury, namely, to ensure maximum benefit from the IAEA's holdings by planning the daily cash requirements of the IAEA and keeping only the optimal amount needed to pay daily expenditures on current accounts.
Conduct investments and foreign currency transactions based on approved framework/guidelines/procedures and ensure the proper accounting records of these transactions.
Retrieve and monitor daily cash positions as well as any other report requested by the Treasurer including the IAEA's exposure and compliance reports, cash/cash equivalents/investment balances for the closure of accounts and coordinate the monthly closure of cash/cash equivalents/investment accounts.
Together with the Treasurer, analyze current banking agreements and compare them with competing offers to ensure that the IAEA is receiving appropriate banking services at the lowest costs.
Keep abreast with the financial markets in order to take informed actions, monitor credit ratings and market-based indicators of the credits/issuers in which the IAEA invests its funds. Make recommendations to the Treasurer on ways to improve the Treasury operations and play a key role in the documentation of all Treasury procedures.
Support the Treasurer in minimizing IAEA liability by keeping excess holdings of currencies that are difficult to convert to a minimum through the use of banks or other UN agencies. Supports the Treasurer in his/her dealings with the Investment Committee: meetings, preparing and distributing the meetings minutes. Prepare Treasury reports for the Investment Committee.
Support the Treasurer in his/her interactions with internal and external auditors regarding their audit observations.
Work closely with the IT support teams in order to request changes, report problems and test solutions.

Competencies and Expertise

**Core Competencies**(Competency