Associate Coordination Officer

Associate Coordination Officer (RM and Partnerships)(P2) - (2024/0307 (246159))

Organization: ORDG-Offices Reporting to the Director General

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2025-01-09, 6:18:18 AM

Closing Date: 2025-01-29, 4:59:00 PM

Duration in Months: 24

Contract Type: Fixed Term - Extrabudgetary

Probation Period: 1 Year

Full Competitive Recruitment: Yes

Organizational Setting

The Director General's Office (DGO) provides leadership and coordination for all IAEA activities at the executive level for meeting Member States' needs, and achieving a one-house approach and a results-based management.

Main Purpose

Under the supervision and guidance of a senior staff in DGO, the Associate Coordination Officer (RM and Partnerships) provides assistance and support to the activities related to mobilization of extrabudgetary resources from non-traditional donors and partners, and the necessary coordination support to related projects. The Associate Coordination Officer (RM and Partnerships) assists in research and analysis, review and clearance of various reports, internal documents, and correspondence. She/he supports resource mobilization and partnerships coordination with other Major Programmes and supports the development of Agency-wide policies, tool, processes and procedures.

Role

The Associate Coordination Officer (RM and Partnerships) is: (a) an programme and policy analyst, providing background information through research on relevant issues and interaction with counterparts in house, and with non-traditional donors and partners; (b) a liaison, coordinating and cooperating with project managers in DGO and the Offices reporting directly to IAEA Director General to ensure the further development of the policy framework, and ensuring strong cross-Departmental work in the area of resource planning, mobilization and reporting related to non-traditional donors; (c) a team member, assisting senior professionals in the DGO with decision-making support and in-house coordination to ensure full alignment of resource mobilization activities with non-traditional donors and partners with internal colleagues and partners.

Functions / Key Results Expected
- Support the review, analysis and formulation of Agency policies and operational guidelines/internal procedures in relation to partnerships and resource mobilisation efforts;
- Work closely with relevant Agency departments and offices with issues relating to the operationalization of the Agency’s approach to resource mobilisation;
- Support the preparation and edition of transparent, high-quality reports and publications for Member States ensuring accuracy and correctness;
- Serve as the Secretary to internal coordination mechanisms on partnerships and resource mobilisation, when required;
- Support relations with non-traditional donors as they pertain to the Agency through the identification of trends and opportunities;
- Support the coordination of the submission of proposals, ensuring quality and relevance;
- Support data analysis and research related to traditional and non-traditional donors, including maintaining databases on donor relations management, drafting routine correspondence to donors;
- Maintain an overview of the status of partnerships and resource mobilisation activities with partners throughout the Agency;
- Support the review and refinement of the resource mobilization approach for non-traditional donors and partners for the Agency wide programmes to support new emerging opportunities;
- Promote diversity in the funding of programmes and support efforts to identify new donors to complement the implementation of the IAEA programmes;
- As relevant, establish and broaden relations with traditional or non-traditional donors and financial partners and analyse information on their funding priorities and trends; Assist in providing training on topics related to the programme and cross-cutting activities.

Perform other relevant duties as needed.
Competencies and Expertise

**Core Competencies**(Competency Framework)

**Name**

**Definition**
- Communication
- Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
- Achieving Results
- Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
- Teamwork
- Actively contributes to achieving team results. Supports team decisions.
- Planning and Organizing
- Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

**Functional Competencies**

**Name**

**Definition**
- Client orientation
- Establishes effective relationships with clients to understand and meet or