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Team Assistant(G4)
vor 2 Wochen
Team Assistant(G4) - (2025/0369 (018543))
Organization: NSNS-Nucl.Security of Materials outside of Reg.Control Sec.
Primary Location: Austria-Vienna-Vienna-IAEA Headquarters
Job Posting: 2025-08-05, 6:07:09 AM
Closing Date: 2025-08-26, 4:59:00 PM
Duration in Months: 36
Contract Type: Fixed Term - Regular
Probation Period: 1 Year
Full Competitive Recruitment: Yes
**MULTIPLE POSITIONS IN THE DIVISION OF NUCLEAR SECURITY MAY BE FILLED THROUGH THIS VACANCY ANNOUNCEMENT**
Organizational Setting
The Department of Nuclear Safety and Security (NS) formulates and implements the IAEA's nuclear safety and security programme, which encompasses the Agency's activities to protect people and the environment from radiation exposure and responds to the needs of its Member States related to nuclear safety and nuclear security.
The Division of Nuclear Security (NSNS) is responsible, upon request, for establishing, coordinating and implementing the IAEA's nuclear security programme to protect against, detect and respond to nuclear security events and threats thereof. NSNS comprises four Sections:
- Information Management Section
- Nuclear Security of Materials Outside of Regulatory Control Section
- Nuclear Security of Materials and Facilities Section
- Programme Development and International Cooperation SectionThe Department of Nuclear Safety and Security (NS) formulates and implements the IAEA's nuclear safety and security programme, which encompasses the Agency's activities to protect people and the environment from radiation exposure and responds to the needs of its Member States related to nuclear safety and nuclear security.
The Division of Nuclear Security (NSNS) is responsible, upon request, for establishing, coordinating and implementing the IAEA's nuclear security programme to protect against, detect and respond to nuclear security events and threats thereof. NSNS comprises four Sections:
- Information Management Section
- Nuclear Security of Materials Outside of Regulatory Control Section
- Nuclear Security of Materials and Facilities Section
- Programme Development and International Cooperation Section
The Nuclear Security of Materials Outside of Regulatory Control Section (MORC) is responsible for activities that assist States, upon request, in establishing and maintaining nuclear security systems and measures for the prevention and detection of, and response to, nuclear and other radioactive material outside of regulatory control. These activities include developing nuclear security guidance in the area of nuclear security of materials outside of regulatory control, that is consistent with the relevant binding and non-binding international instruments, as well as providing assistance, upon request, to Member States in implementing their nuclear security frameworks. In addition, the Section conducts the International Nuclear Security Advisory Service (INSServ) and expert missions, upon request, to help Member States to establish and maintain effective nuclear security regimes, assists in capacity building, including education and training through international, regional and national training courses and workshops, develops methodologies, and assists in security upgrades relating to nuclear and radioactive material detection and response capabilities. The Section implements Coordinated Research Projects and technical meetings in the field of nuclear security of MORC and assists Member States in the implementation of nuclear security systems and measures to support Major Public Events.
Main Purpose
Reporting to a Section/Unit Head/Supervisor and providing support to a group of Professionals, the Team Assistant contributes to the efficient operation of the office by providing assistance and advice on the administrative practices and procedures.
Functions / Key Results Expected
Correspondence and Records Management
- Draft standard correspondence according to corporate communication guidelines. Format letters, reports, technical documents, manuscripts, newsletters and other material in accordance with standard operating procedures. On the basis of general instructions, search office files and records and select information for use by the supervisor(s) in preparing correspondence, reports, project or programme plans.
- Prepare graphs, charts and other visual aids for use by the supervisor(s) or experts in seminars, meetings, workshops and presentations. May prepare and format documents for Internet publication.
- Responsible for the work unit's Records Office in terms of: maintaining file lists, finding aids, paper and electronic files according to corporate standards, liaising with ARMS (Archives and Records Management Section) staff on records management issues, providing information to colleagues on records management standards and practices, facilitating paper file transfers and retrievals, and ensuring the proper handling of records of separating staff members.
Meetings and logistics
- Make ar
