Head - Contributions Unit - Mtbf(P4)

Head - Contributions Unit - MTBF(P4) - (2024/0620 (000862))

Organization: MTBF-Contributions Unit

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2024-10-31, 11:05:08 AM

Closing Date: 2024-11-24, 4:59:00 PM

Duration in Months: 36

Contract Type: Fixed Term - Regular

Probation Period: 1 Year

Full Competitive Recruitment: Yes

Organizational Setting

The Division of Budget and Finance manages the financial resources essential for full implementation of the IAEA's scientific and technical programmes. The Division provides financial services and solutions for programme budgeting, treasury, payments, payroll, financial accounting and reporting to support the IAEA's mandate.The Finance and Accounting Section maintains and monitors all accounts for the IAEA, monitors and reports on the receipts of assessed and voluntary contributions, and prepares the IAEA's financial statements and other reports to the governing bodies and Member States and supports the control environment related to financial reporting.

Main Purpose

Role

The Unit Head is: (a) a team player and team leader, working together with and supervising the work of other members of the Unit to ensure accurate, timely and efficient processing, accounting and reporting of contribution related transactions; (b) a focal point for staff members throughout the IAEA and external counterparts, providing advice and guidance to facilitate these transactions; (c) an adviser to the Section Head and Division Director on all issues relating to assessments and voluntary contributions of Member States and other donors; (d) an expert in the use of Oracle Grants Accounting with respect to the Contributions Unit business processes, € a change manager/agent leading less complex, and participating in significant, change initiatives and promoting the adoption of best practices, and (f) a focal point for the Internal Controls Over Financial Reporting (ICFR) for the Contributions-related processes.

Functions / Key Results Expected
- Supervise the administration of establishing the base rate and assessing/invoicing, accounting and reporting of assessed, voluntary and other contributions. Ensure that all contributions reports, including related Financial Statements are complete, correct and in conformity with the Financial Regulations, Financial Rules and established policies. Develop relevant guidelines for use of the Contributions Unit staff.
- Prepare and coordinate in-house clearance and issuance of contributions documents for General Conference, Board of Governors, and various Committee and Working Group meetings. Solicit and monitor pledges for voluntary contributions to the Technical Cooperation Fund during the General Conference.
- Be aware of and review impact of all relevant General Conference and Board resolutions and decision. Keep up-to-date with the activities of the Board of Governors and various Working Groups and Committees and respond to special requests by Member States related to contributions.
- Initiate, build and maintain partnerships and communication with delegations of Member States. Ensure trust by the Member States and other donors in the contributions data provided by the IAEA, by consistently providing timely and accurate information.
- Take a proactive role in identifying emerging issues where the Unit could make a contribution to improving the effectiveness and efficiency of process and policies.
- Ensure that adequate reviews related to financial transactions processing are in place.
- Keep up-to-date with best practices in accounting policies and practices related to IPSAS non-exchange transactions, both within the UN Common System and with other organisations that have implemented IPSAS. Provide guidance and support to staff on relevant IPSAS related non-exchange transitions policies and practices to ensure compliance.
- Review the work of Contributions Associates for accuracy and correctness.

Competencies and Expertise

**Core Competencies**(Competency Framework)

**Name**

**Definition**
- Communication- Encourages open communication and builds consensus. Uses tact and discretion in dealing with sensitive information, and keeps staff informed of decisions and directives as appropriate.- Achieving Results- Sets realistic targets for himself/herself and for the team; ensures availability of resources and supports staff members in achieving results. Monitors progress and performance; evaluates achievements and integrates lessons learned.- Teamwork- Encourages teamwork, builds effective teams and resolves problems by creating a supportive and collaborative team spirit, remaining mindful of the need to collaborate with people outside the immediate area of responsibility.- Planning and Organizing- Sets clearly defined objectives for himself/herself and the team or Section. Identifies and organizes deployment of resources based on assessed needs, taking into account possible changing circumstances. Monitors team’