Information Management Officer
Vor 4 Tagen
This position is located within the Independent International Commission of Inquiry on Ukraine pursuant to Human Rights Council Resolution A/HRC/RES/52/32, based in Vienna, Austria. The incumbent will work under the supervision of the Coordinator of the Secretariat of the Independent International Commission of Inquiry on Ukraine.
**Responsibilities**:
Within delegated authority, the Information and Evidence Officer will be responsible for the following duties:
- Manages the Commission of Inquiry’s electronic information and evidence repository and leads information and evidence review and analysis tasks as an eDiscovery project manager by: a) Translating the objectives of investigations into technical activities to assist teams in their examination of electronic content; b) Populating evidence selection systems in a manner that enables teams to select relevant information and evidence; c) Analysing structures and purposes of collected data in order to advise staff on appropriate measures to extract relevant information while maintaining the forensic integrity of the evidence;
- Performs evidence handling and custodial obligations by: a) Ensuring the sound collection, preservation, registration, digitization, and secure permanent storage of collected material and maintaining its chain of custody, provenance taxonomies, auditing, and authenticity; b) Managing data ingestion, processing, and indexing of registered material and populating review and analysis systems; c) Establishing efficient procedures regarding the review of evidence and information; d) Defining, implementing, and maintaining an end-to-end data model supporting efficient information flow within evidence handling business processes and enforcing the provenance of collected material and confidential classifications;
- Develops detailed system and other functional specifications and standards from the recordkeeping perspective and user documentation for new systems;
- Develops training materials and user manuals; trains staff in use of the recordkeeping system assigned;
- Understands, keeps current with and applies preservation techniques and strategies for records in all media. Ensures that the Commission of Inquiry’s storage facilities meet environmental standards;
- Manages archival processing activities by overseeing adherence to preservation, international bibliographic, description and database standards; produces descriptive inventories; prepares mark-up of descriptive inventories for electronic dissemination; and makes recommendations regarding the planning and prioritisation of preservation and description programme requirements;
- Performs and supervises reference functions by advising internal and external users about records holdings and accessibility; maintaining communications with other information management networks and records and archives specialists;
- Ensures that appropriate controls are in place to prevent unauthorised access to information. In collaboration with the OHCHR cybersecurity team, monitors emerging threats, and advises relevant stakeholders on the appropriate courses of action. Oversees cybersecurity assessments and develop strategies for remediating vulnerabilities and risks identified. Investigates all events or reports indicating that a compromise of integrity or confidentiality of information has taken place, especially of a classified/sensitive nature.
- Evaluates adequacy of existing records management and reference tools. Implements new technologies in information management to ensure that tools developed for efficient access to information are accessible to staff throughout the Organization;
- Maintains access and declassification standards by liaising with records-originating offices/offices of interest regarding access to security-classified materials and implements access and declassification determinations;
- Performs other related duties, as required.
Competencies
- PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in the mentioned fields of studies in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of five years (5) of progressively responsible experience in modern archives management, record keeping, library, information management or related area is required.
Out of the five years, a minimum of two years of experience in managing eDiscovery platforms (e.g. Relativity, Nuix eDis
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