Administrative Manager

Step into our world of creativity and joy

Administrative Manager
- Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with passion and imagination, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions. There’s much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with.
- In France, discover the empowered passionate professionals who made history creating our legendary perfumery school. Feel the heritage. Acquire knowledge and experience, gained in our renowned European Creation Centre, or from any of our 17 innovative sites across the country. Every day, your commitment, your humility, and your risk-taking will shape our future. Every essence of you enriches our world. We are Givaudan. Human by nature.**Administrative Manager**

**Overall Objectives**
- Lead the General Service Department and manage the company’s activities (concluding contracts, facility management, purchasing, safety, fleet etc.)
- Manage the local HR administration of GIV AT and support the Regional HR Manager in Austrian labour law questions and Data protection rules
- Cooperate with the outsourced providers for accounting, reporting and payroll; ensure timely reporting to Givaudans’ Corporate funcitons
- Define daily processes ensuring smooth operation of the office

**Main Responsibilities**

**Management of all company’s general services activities**
- Negotiates contracts with suppliers
- Supervises and develops processes to ensure smooth office operation
- (purchases, travel-, cash-, facility-, fleet management, insurances etc.)- Manages the Employer’s obligation to comply to Austria’s safety regulations and represents GIV AT in internal / external safety audits
- Member of the Crisis Management Team, ensures implementation of crisis safety rules and procedures
- Ensures compliance with corporate policies, trains the team on policies and procedures
- Organizes internal and external events e.g. Investor Conference, European Leadership meeting
- Supervises and trains Administration Assistant

**Local HR Management**
- Manages registration of internal/ external employees of GIV AT and expatriates at authorities
- Prepares employment agreements and other employment registration documents
- 1st point of contact for labour law issues to Comp. Mgr & Regional HR Mgr EE
- Supports hiring, dismissal, resignation, retirement and secondment process
- Coordinates the payroll process with the payroll provider
- Manages the local “Time Management System
- Ensures compliance with local data protection regulations
- Defines and implements fringe benefits for the employees in cooperation with the Benefits Manager & Company manager, e.g. pension plan
- Support regional commercial head and company manager Austria with administrative responsibilities

**Administrative support to Corporate Finance Manager & Treasury Manager**
- Manages accounting, reporting and payroll in cooperation with an external provider
- Acts as authorized bank officer and takes care of timely payments, cash & bank guarantees
- Supports Budget Planning process

**Relations with the local authorities**
- Manages relations with the local authorities and inspections, e.g. labour, social security and taxes, building and personnel safety, etc.

**Professional requirements**

**Education**
- University degree or equivalent

**Experience**
- At least 5 years of experience in office administration
- Experience in managing cross-discipline matters and working in a matrix organization

**Skills**
- Strong commercial background and business acumen
- Knowledge of labour law requirements and local authorities
- Understanding of accounting and payroll
- Excellent communication & presentation skills
- Strong analytical skills
- Very good command of English + German
- Ability to build interpersonal relations and collaborate effectively in matrix organizations
- Negotiation skills
- People management skills
- At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.
- You work within an inspiring teamwork culture - where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
- Every essence of you enriches our world.
- Diversity drives innovation and creates closer connections with our employees, customers and partners.
- Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.**Remote working**:Hybrid