Personal Assistant

Vor 2 Tagen

Wien, Wien, Österreich imin Vollzeit


Location: Vienna
Type: Full-time

We are looking for a proactive, highly organised, and dependable Personal Assistant to support our two company founders in both business and personal matters. This is a unique opportunity to work closely with decision-makers, contribute to high-impact initiatives, and be part of a fast-paced, international environment where every day brings something new.

This role is ideal for someone who thrives on variety, takes ownership of tasks, and brings structure, clarity, and calm to busy schedules.

What You'll Do
  • Coordinate complex calendars, schedule meetings, and manage travel arrangements
  • Assist with daily communication, preparing emails, reports, and meeting materials in English, Russian/Ukrainian (and ideally German)
  • Handle a range of administrative, organisational, and personal support tasks with professionalism and discretion
  • Ensure smooth daily operations by anticipating needs, solving problems, and keeping priorities on track
  • Communicate with internal teams and external contacts on behalf of the founders
  • Provide support in a wide range of projects—from executive-level coordination to personal logistics and planning
What We're Looking For
  • Previous experience in a multitasking, fast-paced role—ideally as a personal or executive assistant
  • Fluency in English and Russian or Ukrainian is required; German is a plus
  • Strong organisational and time-management skills
  • Excellent judgment, a proactive mindset, and the ability to stay one step ahead
  • High level of discretion and trustworthiness when dealing with sensitive information
  • Confident using digital tools such as calendar systems, cloud docs, and task managers
Why Join Us
  • A front-row seat to the inner workings of a dynamic company
  • A role where no two days are the same—your work will have variety, responsibility, and real impact
  • Direct collaboration with founders who value efficiency, communication, and initiative
  • A professional yet human working environment with space to grow and take ownership
  • Office based in Vienna, with the chance to contribute to both strategic work and meaningful day-to-day operations
If you enjoy solving problems, bringing order to complexity, and being a trusted right hand—you may be exactly who we're looking for.

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