Executive Assistant and Commercial Communications Coordinator

Executive Assistant and Commercial Communications Coordinator Location: Sydney, NSW – located in the heart of Sydney's Central Business District (Martin Place). Employment type: Full time permanent, 35 hours per week. The Law Society of New South Wales is Australia’s largest membership association for solicitors, supporting the legal profession and ensuring a just society for all. About the Role The Executive Assistant & Commercial Communications Coordinator supports the Executive Director, Membership & Engagement and the Commercial Partnerships team. The role delivers high‑level executive and administrative support, drives operational efficiency, and ensures coordination across teams and stakeholders. Responsibilities Provide executive support to the Director, including diary and email management, travel arrangements, credit card expenses, and document management. Prepare briefing papers, agendas, and meeting notes, drafting, formatting and coordinating executive and council papers, memos and presentations. Attend key meetings, record accurate minutes and follow up on actions. Track and coordinate actions across the Membership and Engagement team to support accountability and delivery of strategic initiatives. Manage confidential information with discretion. Support internal communication, planning and scheduling for the Membership and Engagement leadership. Handle financial administration for the Commercial Partnerships team: advertising bookings, invoicing, and payment tracking across classified, print and digital advertising. Collaborate with Marketing and Content & Communications teams to coordinate advertising placements and ensure contractual obligations are met. Administer Law Society Journal (LSJ) subscriptions, including inquiries, renewals and distribution updates. Prepare and vet LSJ quarterly mailing lists, coordinate with mailing house partners, and manage LSJ Online Service Directory bookings, layouts, proofing, and invoicing. Coordinate ad‑hoc LSJ tasks such as giveaways, contributor invoicing and dispatch of materials. Provide administrative support for event sponsorships, compiling sponsor and exhibitor briefs. Monitor and manage shared team inboxes. Perform general administrative duties as required (filing, mailing, stationery orders, report preparation). Support preparation of sponsored content and other partnership deliverables. Qualifications & Skills Demonstrated experience providing executive or senior administrative support in a professional environment. Strong organisational and time‑management skills with the ability to manage multiple priorities. Experience in financial administration, invoicing, or budget coordination. Excellent written and verbal communication skills. High attention to detail and excellent organisational skills. Proficient with Microsoft Office Suite (Word, Excel, SharePoint, Teams, PowerPoint, Outlook) and CRM or financial systems (e.g., NetSuite, Salesforce, HubSpot). Ability to work autonomously and as part of a collaborative, high‑performing team. Professional discretion and ability to handle confidential information. Experience in stakeholder and client relationship management. Professional, confident, approachable, highly motivated, proactive, adaptable and tech‑savvy. Positive, proactive, flexible, collaborative and solutions‑oriented approach. Reliable, punctual, committed to delivering high‑quality outcomes. To Apply We are committed to a respectful and inclusive workplace and welcome a diverse pool of applicants. Applications should include a CV and cover letter outlining your key experience and motivations for this role. #J-18808-Ljbffr