Office Coordinator

Overview Western Geotechnical and Laboratory Services is seeking an experienced office coordinator to join their team in a full-time position based in Welshpool. In this role, you will be responsible for providing administrative support to the company's operations team, ensuring the efficient and effective management of day-to-day office activities including scheduling and planning. What you'll be doing Administrative Support: Providing comprehensive administrative support to the operations team, including assisting the Laboratory Manager in planning and scheduling, booking of works, handling correspondence, and coordinating technician resources. Communication Management: Handle incoming and outgoing communications, ensuring that messages and requests are addressed promptly and professionally. Project Management: Assist in the planning and execution of projects, ensuring deadlines are met and objectives are achieved. This includes coordinating with team members, tracking progress, and reporting on project status. Office Management: Oversee the day-to-day operations, ensuring a well-functioning environment. Maintaining and updating various administrative records and databases, ensuring accuracy and efficiency. Meeting Coordination: Organise and facilitate meetings, including preparing agendas, taking minutes, and following up on action items. Ensure all meeting logistics are handled efficiently. Relationship Management: Build and maintain positive relationships with key stakeholders, both within and outside the organisation. Collaborating with the wider team to identify and implement process improvements to enhance productivity and efficiency. Account Administration: Handling invoices, processing payments, reconciling accounts, submission of customer project claims and maintaining accurate financial documentation. Confidentiality: Handle sensitive information with a high level of discretion and confidentiality. Maintain the trust and confidence of the senior management team and the organisation. What we're looking for Minimum 3-5 years of office or project administrator experience in a similar administrative support role Ability to multi-task and adapt as circumstances change Determine to deliver results with a resolute mindset Ability to navigate upwards with confidence Excellent communication and interpersonal skills, with the ability to liaise effectively with both internal and external stakeholders Strong organisational and time management skills, with the ability to prioritise tasks and work autonomously Proficient in the use of various office software applications, including Microsoft Office suite and email management tools A keen eye for detail and a commitment to maintaining accurate and up-to-date records A flexible and adaptable approach to work, with the ability to thrive in a fast-paced, dynamic environment Australian work rights are required for this position What we offer At Western Geotechnical and Laboratory Services, we are committed to creating a supportive and inclusive work environment that empowers our employees to thrive. We offer a range of benefits, including competitive remuneration, flexible work arrangements, and opportunities for professional development and career advancement. Join us in our mission to provide world-class geotechnical and laboratory services, and be a part of our growing team. About us Western Geotechnical and Laboratory Services is a leading provider of geotechnical and laboratory services in Western Australia. With a strong focus on innovation and a commitment to excellence, we have earned a reputation for delivering high-quality, reliable solutions to our clients across a diverse range of industries. Our team of skilled professionals is dedicated to continuous improvement and the pursuit of excellence, making us an employer of choice in the industry. Apply now to become our next office coordinator and join our dynamic team Job insights Salary match • Number of applicants • Skills match Your application will include the following questions: How many years' experience do you have as an office coordinator? Which of the following statements best describes your right to work in Australia? Do you have experience in administration? Which of the following Microsoft Office products are you experienced with? Which of the following accounting packages are you experienced with? Do you have experience using Xero? Do you have previous invoicing experience? What can I earn as an Office Coordinator #J-18808-Ljbffr