Office Co-ordinator

Description Work collaboratively in a national team delivering business outcomes across Australia One of Australia’s largest employee-owned environmental & social consultancies Additional Benefit of a #ME Day (paid day off once a month) About Umwelt Umwelt is an Australian owned and run environmental consultancy that has been operating for over 35 years across Australia. We are a team of vibrant professionals with experience across a range of sectors including renewables, infrastructure, defence, regulation and policy, resources, and the urban development sector. Due to the growing need for dedicated administration and office coordination in our Brisbane office, we are seeking an Office Coordinator to keep things running smoothly. Reporting into the National Executive Support & Administration Manager, this position is responsible for co-ordinating the day to day administrative operations of our Brisbane office and providing support to the QLD Regional Director in the execution of their RD duties and functions. This dynamic role requires a proactive, organised, and resourceful individual who can provide office coordination, and conduct a broad array of administrative tasks. The role will be expected to continuously identify opportunities for process improvement and efficiency in office operations, and administrative functions, as well as implement solutions and best practices to enhance overall productivity. You will be a part of the national administration team and also undertake other tasks and / or relief work for other parts of the business, as required. Key Responsibilities Oversee the daily operations of the Brisbane office, ensuring it runs smoothly Co-ordinate the weekly office meetings and emails in collaboration with the Regional Director Maintain office supplies, equipment, IT and vendor relationships Assist in the onboarding of new employees, including workspace setup. Assist with the offboarding process for departing employees Answer incoming phone calls When required, assist with project based administrative tasks, including word processing of reports, letters and briefing notes Maintain organised filing systems and databases for easy access to critical information and documents Handle ad-hoc tasks and challenges provided by the Regional Director with a proactive and solution oriented approach Co-ordinate office maintenance and repairs as needed Provide regionally based administrative support for corporate services functions, initiatives and projects When required, assist with project based administrative tasks, including word processing of reports, letters and briefing notes Undertake other specific tasks as directed by the Executive Manager, National Administration Manager or nominee, including support for agreed business functions or initiatives as appropriate What We Offer Our people are our number one asset, and we are committed to providing a workplace that supports our team to grow. As part of our team, you will be offered : A role collaborating with experienced professionals to support your growth and development Paid parental leave for both primary and secondary carers Flexible work arrangements to support a work / life balance Opportunities to work nationally across diverse projects #MeDays – an Umwelt wellbeing initiative offering staff one extra paid day off per month (12 days per year for FTE) to support mental health Opportunities to join Umwelt’s Employee Share Plan (ESP) A workplace culture of learning and personal development, with a mix of in-house and externally hosted training opportunities offered as well as mentorship Established and well considered wellbeing tools and initiatives and hands-on training A competitive salary based on skills and experience Diversity and Inclusion At Umwelt, we are committed to fostering a workplace that embraces diversity and inclusion. We are all responsible in creating a diverse, inclusive, and accountable culture where employees of all backgrounds and lifestyles feel a sense of belonging, mutual respect, and kindness. The Umwelt team are privileged to collaborate closely with Indigenous communities across the nation, and we actively pursue the goals outlined in our Reconciliation Action Plan. We believe that a diverse and inclusive environment not only enriches our workplace culture but also drives innovation and excellence in all that we do. Join us in our mission to create a supportive and equitable workplace where everyone’s unique perspectives and contributions are valued. Join the Umwelt Team If you believe you meet the criteria for this opportunity, please apply via SEEK. Your application should include a cover letter addressing how you meet the above criteria and your resume outlining your previous experience. If you would like additional assistance through the recruitment process, please reach out to our friendly HR team at To be eligible for this position you must have legal work rights to work in Australia. #J-18808-Ljbffr