Facilities Co-ordinator

Join to apply for the Facilities Co-ordinator role at Hall & Wilcox About the Role and Team We have an exciting opportunity for a Facilities Co‑ordinator to join our Workspace team in our Melbourne office. As Facilities Co‑ordinator, you will play an important role in providing efficient and reliable facilities support to our thriving and growing Melbourne office. Our Melbourne office currently consists of over 460 people. This role will require you to be in the office full time. Responsibilities setting up rooms and IT equipment for meetings, events and seminars; liaising with the Events team in relation to internal events and their requirements; setting up desks including IT equipment and cabling; maintaining inventory of AV and WFH equipment, such as monitors, keyboards, meeting room pc’s and headsets; conducting daily morning floor walks to ensure the office is ready for operation; managing security access card distribution and maintenance; providing office tours for new starters; maintaining internal meeting rooms including AV equipment, stationery and room presentation; monitoring and completing service requests submitted through Jira; logging jobs with building management; co‑ordinating the secure bin pickup and delivery; co‑ordinating general office maintenance including changing photocopier toners, removing paper jams and minor odd jobs and repairs; and assisting with office moves and fit‑out projects (possibly in other states) and other ad‑hoc tasks as required. Qualifications experience in a facilities, administration or similar role in a professional services environment is ideal, but not essential; strong attention to detail; strong customer service skills; excellent interpersonal and communication skills; flexible and reliable with a ‘can do’ attitude and proactive approach; strong organisation skills and the ability to prioritise deadlines; ability to work autonomously as well as take direction; strong working knowledge of Microsoft Office; ability to work under pressure; and professional work ethic. About Us Hall & Wilcox is a leading independent Australian law firm. We deliver outstanding legal services to corporate, public sector and private clients, both Australian‑based and those offshore doing business in Australia. Our purpose is to enable our clients, our people and our communities to thrive. Hear from our people about what it’s like to work at HW: bit.ly/HWpeople Some of our recent awards and citations include: Best Australian Law Firm (>$200m revenue) at the 2025 Client Choice Awards Ranked 7th in the Lawyers Weekly Top 25 Attraction Firms for 2024 and 2025 Law Firm of the Year at the 2023 Lawyers Weekly Australian Law Awards Workplace Gender Equality Agency (WGEA) Employer of Choice for Gender Equality (EOCGE) citation holder since 2018 We are known for having a great culture that is warm and welcoming, progressive, inclusive and supportive, and that is underpinned by our enduring values - known as Hallmarks. We are also renowned for our Smarter Law approach. Smarter Law means we look beyond the status ‑ quo to think differently and find solutions. Smarter Law includes enabling technology, challenging business models, innovative pricing and creative resourcing. We are a firm of the future. We offer our people interesting and challenging work, and access to great clients. To learn more about HW visit our website. Apply now Let’s connect. Click apply to submit your application. At Hall & Wilcox, we are committed to creating and maintaining a workplace that actively seeks to include, welcome and value unique contributions of all people. We encourage applications from candidates of all cultural backgrounds (including First Nations), age, abilities, sexual orientation and gender identities. We are also committed to supporting candidates with disability so that every candidate is offered a fair, equitable and supportive recruitment experience. If you require any adjustments or support to complete your application or if you have any questions, please contact Kim Chalmers, Senior Talent Acquisition Advisor, at for a confidential discussion. This vacancy is being managed directly by the HW Talent Acquisition / People & Culture team. We will contact our preferred agency partners should we require any assistance. #J-18808-Ljbffr