Medical Secretary/Receptionist

Posted Thursday 13 November 2025 at 2:00 pm Join something special at Advara HeartCare. As a Medical Secretary/Receptionist you will play a key role in support of our patients in our Rockingham clinic Exciting opportunity for a permanent full-time position at our Rockingham clinic Join a values-driven team, focused on collaboration and patient experience Employee benefits program including health perks, fitness passport and discounts Want to improve Australia’s heart health? Our team is our impact and our future. Join something special at Advara HeartCare. We have an opportunity for: A full-time Experienced Medical Secretary Our Best Starts with You At Advara HeartCare, we’re building something important. Something special. For more than 20 years, our Australian-owned business has developed a proud reputation based on quality outcomes and patient care. We’re the largest cardiology provider in Australia, with more than 90 centres and 100 doctors. Now, we’re shaping a future where world‑class care is the standard of care. We can’t achieve this without our incredible people. That’s why we’re creating a workplace and culture where you can truly thrive. Your Impact, With Us As our valued Medical Secretary/Receptionist, you’ll provide warm, professional, and efficient administrative support. The position will be predominantly based at our Rockingham clinic, with travel to our Wexford clinics required. Your skills and expertise will assist in providing quality care to patients with a wide range of cardiovascular conditions. On occasion, you may be required to provide short-term administrative relief at these practices. You’ll be the first point of contact for many of our patients, helping ensure their experience is smooth, respectful, and informed — making a meaningful difference from the moment they walk through the door. Key Qualifications and Skills To succeed in this role, you will have: A minimum of 2 years’ experience in a medical secretary role including coordinating a specialist’s schedule, bookings, running clinics and providing a PA service to the specialists Strong medical terminology and cardiology terminology (desirable) Competent in the use of medical management software (we use HealthTrack) Highly organised, able to multitask, prioritise and work under pressure High level written and verbal communication skills Liaising effectively with all stakeholders including hospital and health care providers Good attention to detail and well-developed computer literacy Issuing patient invoices and receipts, patient quotes, attending to account enquiries, billing Medicare, DVA and health funds Why Advara HeartCare At Advara HeartCare, we care, we work together, we advance, and we deliver. When you join us, you will discover meaningful work, a welcoming and supportive team culture, and the opportunity to help shape our journey to something that is even better. Your Impact, With Us At Advara HeartCare, you will use your skills to achieve better quality outcomes, deeper care and a bigger impact with an organisation that is leading the way. Your Growth, With Us Develop new knowledge and skills at the cutting edge of our industry and progress your career in a fast‑growing company that is dedicated to what you do best. Your Voice, With Us When you join our team, you will be valued and heard. We are listening to and investing in our people more than ever before, which means you get to shape our future while building yours. Enjoy a range of other benefits Purchase additional annual leave as part of our annual leave scheme Range of benefits such as 12 weeks paid parental leave Employee Benefits Program giving staff exclusive discounts and cashback offers at hundreds of major retailers Access to Fitness Passport – enjoy discounted membership to hundreds of gyms, pool and fitness centres for you and your family The opportunity to work for one of the most influential healthcare providers pioneering the way forward in innovation for treatments of heart disease. Ready to shape our future while building yours? Join Advara HeartCare and achieve more than you ever thought possible. If this sounds like something you would like to be a part of, we invite you to click apply now and share your interest. Advara HeartCare is an Equal Opportunity Employer that values the diversity of its people. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability. #J-18808-Ljbffr