Business Support Officer

Salary & Location Salary: EBA Level 3.1 ($79, Super) Location: Fawkner / Hybrid Job Type Full time, Permanent role One RDO (Rostered Day Off) per month The opportunity Working closely with the Fleet operations manager, the business support officer is responsible for providing administrative, logistical, and operational support to ensure the effective management, maintenance, compliance, and utilisation of the organisation's plant and fleet assets. This includes assisting with work request allocations, asset tracking, servicing schedules, procurement, fuel usage, registration, and documentation to ensure all vehicles and equipment are compliant, safe, and fit for purpose. The Business Support Officer will ensure all tasks are accomplished in an effective and efficient manner, with attention to detail and within all legislative, policy and procedural guidelines. Key Responsibilities Fleet Record Management: maintain accurate records of plant and fleet assets, including registration, insurance, servicing, and compliance documentation. Track registration, insurance, servicing, and compliance schedules. Registration & Compliance: Coordinate registration, de‑registration, and renewal processes for fleet vehicles and equipment, ensuring compliance with local, state, and federal transport regulations. Ensure compliance with WHS regulations, vehicle safety standards, and organisational policies. Manage logbooks, defect reports, and safety documentation, monitoring processes and systems across regions. Assist in the coordination and scheduling of regular maintenance, inspections, and repairs to minimise downtime, through allocation of work requests via the CRM system. Liaise with internal departments and external service providers regarding vehicle bookings, servicing, and repairs. Maintain the fleet management system/database, ensuring asset data is up to date and reporting vehicle downtime. Support procurement processes, including acquisition, disposal, and replacement of fleet and plant items; assist in fleet procurement, renewal programmes, and vehicle replacement schedules. Provide support for the disposal and auction processes for retired assets, ensuring accurate reporting within the GMCT database. Qualifications & Requirements Demonstrated experience in a similar or comparable role. Highly developed written and verbal communication skills and interpersonal skills. Strong organisational and time management skills. Ability to effectively communicate at all levels. High level of interpersonal and communication skills, demonstrated with internal and external stakeholders. Understanding of, and commitment to, OHS practices which ensure a safe and healthy working environment for staff and the public. Ability to work well as part of a team. A career with us Our people are our most valued asset – we understand the importance of providing a rewarding, inclusive and supportive work environment where all people are empowered to bring their best selves. Benefits Comprehensive induction program One RDO (Rostered Day Off) per month Fantastic Training and Development opportunities Free onsite car parking Employee Assistance Program to support our employees and their family's overall wellbeing A collaborative team that fosters growth and innovation How to apply Please ensure you include a cover letter as part of your application. We would like to know why you are interested in the role, and how your skills, knowledge, experience and qualifications are applicable to the role. Applications close 5pm Friday 12 December. For a confidential discussion, please contact Olivia Watson. Please apply via our careers site by following the link below: careers / gmct / jobs To view the Position Description for this role, please click here. Compliance & Other Information This position requires the successful candidate to undergo a pre-employment medical & police check. GMCT is a Supportive Employer of Australian Defence Force Reservists. GMCT is an Equal Opportunity Employer. We encourage applications from people of all ages, nationalities, abilities and cultures, including Aboriginal and Torres Strait Islander people, the LGBTQI+ community and people living with disability. We are happy to adjust our recruitment process to support accessibility needs – so reach out to us. What We Do The Greater Metropolitan Cemeteries Trust (GMCT) is a not-for-profit, purpose‑driven organisation – and we give effect to that purpose through our staff. We take pride in the quality of our team. We are committed to the development of our team and foster a dynamic and people‑centred work culture that is dedicated to fulfilling our vision. We are a business that truly live and breathe our values of integrity, compassion, respect and sustainability, and our team genuinely cares for and supports one another. #J-18808-Ljbffr