Fleet Controller

As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you’ll be doing things that matter, leading at every level, and winning a better way. We’re committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone’s empowered to be their best. As a Fleet Controller, you will play a crucial role in overseeing the operational coordination of our fleet, ensuring all equipment is deployed efficiently and safely. We are a supplier for the building of Western Sydney Airport project and a main supplier to Sydney Water and its subsidiaries. Join Our Team At WGC/FREO Group, we're committed to promoting community participation, health and safety excellence, and environmental responsibility. In Sydney we are currently a crucial support for the building of Western Sydney Airport project and a main supplier to Sydney Water and its subsidiaries D4C and WRDT, Endeavour Energy and Boral Industries. WGC/Freo Group offers unparalleled opportunities for professional growth and development. The Role Freo Group is seeking a dedicated and passionate Fleet Controller to join our team at our Smeaton Grange Depot (Local). As a Fleet Controller, you will play a crucial role in overseeing the operational coordination of our fleet, ensuring all equipment is deployed efficiently and safely in accordance with client requirements and company procedures. Responsibilities Answer incoming calls and record bookings accurately using the Job Enquiry Sheet, adhering to work instructions for machinery and labour hire. Collaborate closely with the Operations Administrator to reconcile dockets and ensure accurate record‑keeping. Coordinate with the Workshop Manager to schedule and oversee servicing of all plant and equipment based on workshop schedules and processes. Maintain supplier lists for subcontractors and cross hires, ensuring compliance with contractual obligations. Schedule work effectively using our internal system FCC (fleet cost control). Generate job numbers in the accounting system. Obtain purchase order numbers from customers or provide justification in the booking sheet where applicable. Process and schedule client orders, assigning operators including drivers and riggers to jobs as required. Assist in organising site inspections if required for Supervisors. Resolve operational issues raised by operators promptly and efficiently. Cross‑check dockets against timesheets to ensure accurate allocation of hours and costs. Collaborate with HR to maintain skills and induction matrices, advising on outdated information as necessary. Purchase goods, services, and arrange cross‑hires in accordance with Freo Group’s purchasing procedures if authorised. Initiate and assist in resolving discrepancy and incident reports in line with QA/QC/safety procedures. Attend team meetings and liaise with HR to ensure sufficient qualified operators are available. Log and report lost opportunities and jobs to the manager or appointed representative. Perform other duties as assigned by the Branch Manager or supervisors. Provide excellent reception and client liaison, including after‑hours support as agreed with the manager. Maintain a tidy work environment and adhere to clothing and PPE requirements as specified by the manager. Attributes Experience in a similar role, significant knowledge of cranes, plant and heavy machinery. Desirable. Experience in administration, project management or team coordination is highly regarded. Sound communication skills, computer literacy, problem‑solving skills, management skills and ability to manage people. Knowledge of QA/QC procedures. How to Apply Please use the ‘apply now’ link and follow the application process. We appreciate the time and effort all applicants take whilst applying for one of our sought‑after roles and we shall respond to each suitable application as soon as we can. Following receipt of a conditional offer of employment, candidates will be required to complete additional job‑related screening processes as permitted or required by applicable law. #J-18808-Ljbffr