Executive Assistant to Director of Medical Services

Executive Assistant to Director of Medical Services Employment Type: Temporary Full Time (up to 02/01/2027)Position Classification: Administration Officer Level 5Location: Hawkesbury District HospitalRemuneration: $39.92 - $40.83 per hourHours per week: 38Applications Close: 10/12/2025 CORE values: Collaboration, Openness, Respect, and Empowerment. Working with us will provide opportunities to succeed and develop in your chosen career role. Nepean Blue Mountains Local Health District (NBMLHD) is an exceptional environment to advance your career while enhancing your skills and expertise. As a recognised leader in the healthcare industry, we deliver a comprehensive range of public health services across the Nepean, Blue Mountains, and Lithgow Regions. Hawkesbury District Health Service is a teaching hospital in Windsor NSW, offering acute, community and allied health services and 24‑hour emergency, medical, surgical, diagnostic, maternity, neonatal, paediatric, palliative, intensive and coronary care services. Responsibilities The successful incumbent will deliver high‑level executive secretarial and administrative support across Hawkesbury, Blue Mountains, Springwood, and Lithgow Hospitals. This role ensures efficient coordination of workflows, communication, and administrative processes that enable the Director of Medical Services to focus on strategic and clinical leadership. Qualifications Demonstrated high level interpersonal, written and verbal communication skills applied to producing a range of complex business correspondence and reports. Highly developed administrative/organisational skills in a demanding environment with competing and changing priorities. Provision of high‑level secretariat support to relevant committees including the preparation of agendas, business papers and minute taking that also incorporates managing action items effectively. Demonstrated analytical and problem‑solving skills applied to identifying and resolving service delivery gaps with the ability to present findings in a clear and comprehensive manner. Demonstrated ability to anticipate and meet the needs of a senior executive without instruction, to exercise initiative and to work unsupervised. Extensive experience using an electronic records management system such as HPRM. Demonstrated experience in providing administrative and secretarial support at an Executive level, including a proven ability to operate efficiently in an environment demanding confidentiality and discretion in issues management. Advanced proficiency in preparing various documentation: memorandums, letters, internal briefings, reports and presentations using Microsoft Office. Benefits Accrued Day Off (ADO) Opportunity for extra tax savings through Salary Packaging Novated Leasing Great education opportunities through Education Training Service which offers over 110 courses each year Access to our Employee Assistance Program (EAP) for staff and family members Fitness Passport NBMLHD is committed to creating a diverse and inclusive environment which reflects the community we serve. We encourage candidates from all backgrounds, including Aboriginal and Torres Strait Islander people, LGBTIQA+, Cultural and Linguistically Diverse (CALD) people, neurodiverse individuals, and people with disabilities to apply. NBMLHD is committed to implementing the child safe standards. For more information, please click here Child Safe Standards. Employment of a temporary visa holder may only occur if no suitable permanent resident or citizen of Australia has been identified and must not exceed the duration or conditions associated with the current visa. For role related queries or questions contact Rebecca Coutis on #J-18808-Ljbffr