Administrative Assistant

Administrative Assistant – Radiotherapy The closing date is 03 December 2025. To deliver and maintain a professional Reception and administration service to patients, visitors and colleagues. Main duties of the job Input information onto the Epic System. Input information onto Mosaiq. Effectively and professionally welcoming patients, visitors, relatives, colleagues and Trust Staff into the department in a friendly and courteous manner, presenting a good image of you through your attitude, behaviour and appearance. Plan and organise a range of straightforward tasks, ensuring the provision of a professional Administration service. Contribute to ensuring that the working environment is safe and of a professional appearance, reporting any problems, organising repairs/collection of waste as appropriate and maintain efficient and effective use of resources. Greet visitors and respond to requests for basic information. Book patients in for treatment using the Mosaiq System. Receive and respond to telephone calls. Receive and respond to straightforward emails. Maintain stock levels. Cover other positions during absence. Complete administration tasks including scanning documents, photocopying. Deal with Transport patients and subsequent queries involving transport, liaising with the transport desk to ensure patients arrive or leave the department in a timely manner. Any other administrative duties as required. About us Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke's Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1,100 beds the priorities of the Trust focus on a quality service which is all about people – patients, staff and partners. Recognised as providing 'outstanding' care to our patients and rated 'Good' overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH's values – Together – Safe, Kind, Excellent – are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high‑quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population. CUH is committed to promoting a diverse and inclusive community – a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people's age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background. Job responsibilities Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities. As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position. Due to Home Office immigration rules, a full‑time permanent vacancy cannot be filled by individuals on a Student visa. Therefore, please be advised that if you are a Student visa holder, we will not be able to offer you a full‑time permanent contract unless you have: applied for a Graduate visa or you will have successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment or the Trust has agreed that they will sponsor you as a Skilled Worker and you will complete your studies within 3 months of the anticipated start date of employment This vacancy will close at midnight on 3rd December 2025. Interviews are due to be held on 11th December 2025. Benefits to you At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on‑site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff. On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose‑created colleague‑only caf, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH. CUH is committed to assisting employees in achieving a good work‑life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part‑time working, job‑share, term‑time working and flexible start and finish times. Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered. We welcome applications from the Armed Forces. Person Specification Qualifications Numerate and literate Educated to GCSE level or equivalent Educated to GCSE level A‑C or equivalent Experience Planning and organising straightforward tasks Customer Service/ Business Admin /ITQ or equivalent professional experience Experience of using IT packages Experience of working in an office environment or reception Experience of customer service or dealing with the public Previous experience of working in the NHS Previous experience of working with medical records Experience of call handling Knowledge Understanding of confidentiality Understanding of customer service Ability to follow procedures and protocols Basic knowledge of the Trust Skills Ability to work as part of a team Good communication skills including telephone, email, face to face Ability to follow processes and procedures Ability to manage time working to schedule and timescales Basic IT skills – ability to use Microsoft Office Outlook Good organisational skills Willing to take on/learn new skills Ability to show attention to detail Ability to adapt to change Ability to work under pressure Ability to store and safeguard confidential documents Ability to act on own initiative Ability to touch type Additional Requirements The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of safe, kind, excellent. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Cambridge University Hospital NHS Foundation Trust #J-18808-Ljbffr