Part Time Events Coordinator – Legal Industry

Part Time Events Coordinator – Legal Industry If you're an energetic, creative, and detail-oriented individual with a passion for events, we'd love to hear from you Opportunity to work with a reputable legal firm and growing team Part time role working 3 days a week with flexibility Aitken Partners is a leading law firm renowned for its excellence, client‑centric approach, and commitment to innovation. We are seeking a dynamic, organized, and passionate individual to join our team as a Part‑Time Events Coordinator. This role offers a fantastic opportunity for someone who is looking to combine their love for events with the chance to work within a professional and collaborative environment. About the Role As the Part‑Time Events Coordinator, working 3 days a week, you will be responsible for planning, organising, and executing a range of events for the firm, including internal and external events such as client networking functions, business law breakfasts, and partnership activations. You will work closely with our marketing and client engagement teams to ensure each event aligns with Aitken Partners’ high standards and goals. Key Responsibilities Develop and implement an annual event calendar in alignment with the firm’s marketing and business development objectives. Work with the Head of Marketing & BD to define event goals, target audiences, key messages, and success measures. Contribute to event strategy, including audience segmentation, event format, and thematic alignment with the firm’s strategic priorities. Organise, develop, and implement the firm’s monthly breakfast events, as well as other key external events such as client networking functions, corporate hospitality events, and partnership activations. Manage events end‑to‑end — including concept development, guest list management, invitations, registrations, venue booking, catering, AV requirements, logistics, and on‑the‑day delivery. Manage on‑site event management within the Aitken Partners office — including event space preparation, room set‑up and pack‑down, coordination of AV and presentation requirements, and management of in‑house food and beverage service. Coordinate off‑site events and sponsorship hospitality (e.g., corporate boxes, partner activations, networking functions) ensuring Aitken Partners’ brand and client experience standards are met. Manage both on‑site and off‑site events, ensuring a consistent and professional brand experience. Track event attendance, engagement and follow‑up activity through CRM and marketing systems (e.g., HubSpot, Client Sense). Produce post‑event reports outlining performance against objectives, attendee feedback and ROI insights. Provide recommendations for continuous improvement and innovation in event delivery. To work 3 days a week, Tuesdays, Wednesdays and Thursdays but with a flexible approach to change days and the capacity to work occasional evenings as required for events. Role to commence end of January 2026 Skills & Experience To be successful in this role, you will possess a unique blend of technical expertise and interpersonal skills: 3–4 years’ experience in event coordination, preferably within a law firm or professional services environment. Proven ability to manage events end‑to‑end. Experience managing both internal event spaces and external venues. Strong organisational skills with the ability to manage multiple tasks and deadlines. Excellent communication and interpersonal skills, with the ability to engage with a diverse range of stakeholders. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software. A proactive attitude and the ability to work independently and as part of a team. Tertiary qualification in Marketing, Communications or Event Management (desirable but not essential). Why Join Aitken Partners? At Aitken Partners we pride ourselves on being “a law firm with heart”, offering a supportive yet challenging environment where innovation is encouraged and rewarded. Our principals actively mentor staff and we are committed to professional and educational support for all team members. We also promote equal opportunity and diversity in employment, with initiatives such as the Aitken Partners Women (APW) group. At Aitken Partners you’ll find: A respected firm with over 100 years of history and a vibrant, modern culture. A supportive team that values balance, growth and collaboration. An attractive remuneration package. To Apply If you’re ready to shape the future of a growing practice – and your own career – we’d love to hear from you via the link below. Alternatively, please email your CV and cover letter to Christine Roberts, HR & Office Manager at*******@aitken.com.au. For more information about the firm please go to our website #J-18808-Ljbffr