Personal Assistant to Principal

vor 2 Wochen

Council of the City of Sydney, Österreich Lotus People Vollzeit

Join to apply for the Personal Assistant to Principal role at Lotus People We’re seeking an experienced Personal Assistant to provide high‑level support to the Principal (approx. 95%) and Managing Director (approx. 5%). This is a diverse role where you’ll manage complex diaries, inboxes and priorities, handle primarily personal tasks, and bring structure and clarity to each day. You’ll act as the Principal’s gatekeeper, sounding board and organiser – ensuring communication flows smoothly and nothing slips through the cracks. The ideal candidate is proactive, confident, and able to anticipate needs in a fast‑moving, creative environment. About the Company This leading Australian architecture and design studio has built a reputation for its creativity, technical excellence and people‑centred culture. With around 100 employees and a beautiful studio environment, the team blends professionalism with personality – working hard, supporting one another and celebrating shared success. Duties Manage calendars, travel arrangements and high‑volume inboxes with full access and prioritisation. Provide daily and end‑of‑day updates and prepare printed to‑do lists each morning. Liaise with internal staff, clients and external stakeholders, including franchise and investment contacts. Coordinate meetings, follow‑ups and reminders – ensuring actions are completed and communicated. Handle personal errands and admin including gifts, dry cleaning, mail and restaurant bookings. Assist with tax preparation, expenses and correspondence for personal and investment entities. Provide backup front‑of‑house/reception when required. Contribute to process improvement, suggesting and implementing smarter ways of working. Skills & Experience 3+ years’ experience as a Personal Assistant. Exceptional attention to detail and follow‑through. Confident communicator with strong written and verbal skills. Highly organised with the ability to prioritise and juggle competing demands. Process‑minded and keen to identify efficiencies and improvements. Professional, composed and discreet, with strong judgement. Confident coordinating across all levels of the business. Benefits Birthday day off. $5K employee referral bonus. Paid parental leave. EAP + internal & external training programmes. Annual reviews, career development & performance bonuses. Daily fresh fruit, Friday night drinks & furry Fridays. Collaborative, inclusive studio culture in a stunning workspace. Please note, this is an office‑based role Monday – Friday, 8:30 am – 5 pm. Please only apply if you have full Australian working rights. At Lotus People we are committed to fostering diversity, equity and inclusion. We encourage applicants from all backgrounds to apply. The application process is straightforward: submit your application online and a consultant will contact you within 2‑3 business days for an initial phone screen. If shortlisted, you will then proceed to a virtual interview. #J-18808-Ljbffr

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