Executive Support Officer

We are seeking an organised and professional individual to provide high-level administrative support within the Office of the Health Service Chief Executive. In this pivotal role, you will support a member of our Executive Leadership Team and will work collaboratively within the Office of the Health Service Chief Executive and with a broad range of internal and external stakeholders. About The Team We are a high-performing team who provide expert coordination, advice and support to the Health Service Chief Executive, Executive Leadership Team and the Children's Health Queensland Hospital and Health Board. We are based at the Queensland Children's Hospital in South Brisbane, close to South Bank Parkland's facilities and amenities. Our team culture is supportive, engaging, and authentic. We work together to achieve our vision of children and young people first. About The Role Managing and coordinating the daily functioning of the relevant Executive Director portfolio to deliver a client-focused service in a demanding and fast paced environment. Organising, coordinating, and managing the administrative functions for the relevant Executive Director portfolio in a professional manner, including screening incoming calls, email management, diary management, organising travel itineraries, coordinating education and planning days, coordinating recruitment processes and managing an effective records management system/database. Performing meeting secretariat functions including preparation of meeting packs (agendas, reports etc), minute taking, organising and scheduling meetings, sourcing and organising venues, equipment and catering as required. Managing and coordinating correspondence for the relevant Executive Director portfolio to ensure appropriate action and completion of responses within required timeframes. Researching, preparing and/or coordinating the development of high-level responses to enquiries, correspondence, briefings, ministerial requests and briefings, reports and other documentation as required. Developing and maintaining positive, collaborative working relationships within the Office of the Health Service Chief Executive, and with internal and external stakeholders including senior staff and representatives of other government agencies and private organisations. Supporting the organisation with building and sustaining a culture of person-centred care through compassionate communication and a caring approach, which respects and partners with patients and their families, and colleagues across the organisation, appropriate to the scope of your role. About Children's Health Queensland Hospital and Health Service (CHQ HHS) Children's Health Queensland is a recognised leader in paediatric healthcare, teaching and research, delivering a full range of clinical services and training, tertiary and quaternary care and health promotion programmes to children and young people from across Queensland and northern New South Wales. Our interprofessional workforce of more than 5,000 people deliver responsive, integrated and internationally recognised person-centred care through a network of services and facilities, including the Queensland Children's Hospital, Jacaranda Place, Ellen Barron Family Centre, our Child and Youth Community Health Service, our Child and Youth Mental Health Service, and other statewide services and programs including specialist outreach and telehealth services. Inclusion and diversity To encourage inclusive practices in recruitment, we are committed to increasing our Aboriginal and Torres Strait Islander Health Workforce and building inclusive cultures that respect and promote human rights and Workforce Diversity and Inclusion. CHQ is an equal opportunity employer. Benefits Opportunities for professional growth and development Competitive renumeration Annual pay increases 12.75% employer superannuation contribution 17.5% annual leave loading Salary packaging Employee wellness and assistance program Work/life balance, variety, and flexibility You can find out more about why it's so great to work at CHQ HHS here. Occupation group Administration #J-18808-Ljbffr