Asset Administration Assistant

Ready for your next opportunity? Bring your skills to Busways’ Pymble Head Office We’re looking for a new Asset Administration Assistant. What You’ll Be Doing: Managing day-to-day requirements to ensure up to date and correct asset records, maintenance systems and reports Ensure that administrative systems, databases, spreadsheets and reports are maintained and provided in an accurate and timely manner providing up to date information when required. Maintain the file management system for the Asset and general Workshops related to fleet, plant etc. Responsible for helping manage and maintain all tasks related to Company Car fuel, E-Tags, compliance, recalls, etc. All administrative aspects involved in Asset Acquisitions, sales and disposals included but not limited to liaising with sellers and buyers, submission of all related documentation and payments. Assisting with bulk vehicle registration renewals and registration related activities Assisting with Motor Vehicle Accident Claims Management Perform ad-hoc tasks and other duties as required What You’ll Bring: Previous experience in an administrative role or a willingness to embark on a Traineeship to encompass a wide range of administrative skills. Experience in basic office Administration Skills including but not limited to MS Excel, MS Word, MS Outlook. Certificate III in Administration, Excel or Microsoft office will be an added advantage Demonstrated knowledge including, complaint handling, work, health and safety, policies and procedures, inclusion and diversity. Excellent communication skills and the ability to build and maintain successful relationships Demonstrated ability to use initiative and maintain a high degree of confidentiality when dealing with complex matters. Current Australian drivers licence issued by the relevant State What We Offer You: At Busways, we don’t just transport people â we care about every part of the journey. You’ll be part of a supportive, collaborative team in a modern office environment with great benefits, including : Career growth opportunities Direct access to senior executives influencing major commercial decisions Flexible work â up to two working from home days + flexible start / finish times A supportive team culture with regular lunches and social events Employee Referral Program â generous cash bonuses Modern offices with communal kitchen, outdoor space, fresh fruit & quality coffee Free secure on-site parking Free staff shuttle from Central Coast & Blacktown Fitness Passport â discounted access to multiple fitness facilities Confidential support via Telus Health’s Employee Assistance Program Office Lunch Club â quality discounted meals made easy Who We Are: For over 80 years, Busways has proudly delivered reliable, safe, and high-quality bus services across NSW and South Australia. With a team of 2,800+ people, we’re committed to ensuring every journey is a positive experience, transporting over 53 million passengers annually. How to Apply: Think this sounds like your perfect fit? Please apply via the Apply button. This ad will expire on 28 / 12 / 2025 . All applicants will receive an outcome via email. Please include the following in your application : A cover letter telling us who you are and why you’d be a great fit for this role A current resume detailing your experience. Please Note: The successful applicant will be offered an initial 12 month fixed-term contract with the intention of then becoming a permanent employee. This is part of Busways hiring policy for all admin roles. Our rate of conversion to permanent positions is over 90%. Questions? Contact our Recruitment Team on or Busways is an Equal Opportunity Employer. We encourage applications from all individuals, including Aboriginal and Torres Strait Islander peoples, and candidates from diverse backgrounds. No agency applications, please. #J-18808-Ljbffr