Support Services Coordinator

Join to apply for the Support Services Coordinator role at Public Defence Service - New Zealand Te Haeata / The Opportunity The Office of the Chief Justice seeks a highly organised, proactive and efficient Support Services and Events Coordinator to support our Communications and Engagement Team. Job Description Role: Support Services Coordinator – 12‑month fixed‑term, full‑time The Support Services and Events Coordinator will provide essential administrative and logistical support to the Judicial Events Manager and the wider Judicial Communications and Engagement Team. This role is integral to the successful planning and delivery of ceremonial and judicial events, as well as the efficient operation of core team functions. Key Responsibilities Coordinate logistics for judicial events (conferences, ceremonies, dinners, invitations). Manage travel, accommodation, and venue arrangements. Liaise with a wide range of people and institutions, including government offices and overseas judiciary. Prepare and distribute event materials, and update calendars. Attend events (occasionally overnight) to provide on‑site support. Provide administrative assistance to the Communications and Engagement Team. Maintain records, files and process documents. Support the distribution of media statements. Ensure compliance with health and safety procedures. Skills and Experience No candidate will meet every single desired qualification. If your experience looks a little different from what we have outlined and believe you can bring value to the role, we’d love to hear from you Proven experience in administration or personal assistant roles. Professional, friendly demeanour with excellent organisation and multitasking skills. Intermediate/advanced skills in MS Office, Teams, Outlook, and SharePoint. Strong written and verbal communication skills. Ability to work proactively, autonomously, and maintain confidentiality. Meticulous attention to detail and timelines. Resilience, professionalism, and a can‑do attitude. The ability to identify opportunities, solve problems proactively and take initiative to deliver results. Willingness to learn about the judiciary and Te Ao Māori. About us At Te Tāhū o te Ture – the Ministry of Justice, we’re committed to strengthening people’s trust in the law of Aotearoa, New Zealand. Joining Te Tāhū o te Ture means being part of an organisation that welcomes and supports people of all gender identities, ages, ethnicities, sexual orientations, disabilities and religions. The Office of the Chief Justice (Te Tari) is financially supported by the Ministry of Justice but remains otherwise independent, supporting the judiciary at the constitutional interface between the judiciary and executive. Benefits 22 days holiday leave. An online professional development portal. Access to a variety of inclusive and proactive networks. A supportive working environment, welcoming you into a positive and high‑performing team culture. Opportunities to develop your skills and knowledge in a unique environment. See our full range of benefits here. Salary The appointing salary for this role is between $66,066 and $90,008, with the likely appointing salary between $66,066 and $84,567 based on skills and experience. Apply You can view a detailed position description here, as well as complete an online application form by attaching your CV and cover letter. Applications close on Friday, 28 November; however, we will be reviewing CVs as they come in and inviting successful candidates to interview before the close date. If you have any questions, please contact Follow us on LinkedIn. Additional Information Seniority level: Entry level Employment type: Full‑time Job function: Administrative Industries: Law Practice #J-18808-Ljbffr