People & Culture Administrator

At Bouygues Construction Australia, we are dedicated to the design, construction, and delivery of nation shaping projects across civil infrastructure, engineering, and energy and services. We have proudly been working in Australia for more than 25 years. Our local experience is underpinned by significant global expertise and resourcing. About The Role We are looking for an organized and proactive People & Culture Administrator to join our team in Sydney. Reporting to the Deputy HR Manager, you will play a pivotal role in supporting our HR operations. This position covers a broad range of HR functions, including recruitment, onboarding, offboarding, training administration, diversity and inclusion initiatives, benefits, and compliance. Key Responsibilities Recruitment Post job advertisements for vacancies Support the recruitment campaigns through Succesfactors and our internal platform (Boost) Schedule meetings and interviews Manage the receipt, storage, and confidentiality of candidate CVs and application materials Maintain an organized database of CVs for current and future vacancies Ensure CVs are accurately uploaded to internal platforms and tracked throughout the recruitment process Onboarding Manage onboarding tools (Argos & Workelo) Follow up probation reviews with managers on project and for corporate staff Offboarding Ensure a smooth departure process for outgoing employees Training Support & LMS Management Enrol employees into training programs Monitor attendance and completion of mandatory and optional trainings Provide logistical support for internal and external training sessionsSupport in coordination of internal and external training programs Timesheet & Leave Management Monitor and check timesheet submissions and leave records Work with managers and HRBP to resolve discrepancies Policy and HR administration Support in maintaining HR documentation and performing administrative tasks as assigned Maintain and update HR databases and personnel files Compile and prepare regular HR reports (e.g., headcount, turnover, absence rates) for management Maintain and update organizational charts to reflect changes in structure, reporting lines, and personnel Support the documentation and improvement of HR processes and workflows Ensure HR procedures are accurately documented and accessible to relevant stakeholders Employee Relations Support Respond to routine HR queries from employees regarding policies, benefits, and procedures Assist in organizing employee engagement activities and events Process Improvement Proactively identify opportunities for improving HR administrative processes and workflows and contribute ideas for increased efficiency and accuracy. Additional Support Provide backup and support for other People & Culture team members during periods of leave or high workload, ensuring continuity of HR services. Skills & Experience Required Excellent organisational and time management skills, with proven ability to manage competing priorities Strong interpersonal and communication skills, both written and verbal High level of integrity and ability to maintain confidentiality with sensitive information Ability to work collaboratively within a team and build effective relationships across the business Attention to detail and commitment to delivering high-quality work Demonstrated problem-solving skills and willingness to contribute to process improvement Benefits Supportive team environment Opportunities for professional development Diverse and inclusive workplace culture Bouygues Construction Australia values diversity and welcomes applications from Aboriginal and Torres Strait Islander Australians. #J-18808-Ljbffr