Fleet Systems Administrator

At Ambulance Victoria (AV) we are proud to share our commitment to saving and improving lives by providing outstanding care for our patients. This is our promise to every patient, and it sits at the heart of everything we do. No matter what corporate or support role you play in delivering our critical services to Victorians, you will join a team dedicated to bringing our vision to be a world leading ambulance service to life. We are seeking an experienced Administrator to maintain AV's fleet database and provide effective, timely, high quality administration support for our Fleet & Equipment team. This is a full‑time, fixed term position (ending October 2027). While WFH/Hybrid options are available, it is essential that the successful applicant maintains a presence at Ballarat in line with our hybrid working model. About the role Reporting to the Lead Fleet Operations, responsibilities of this position include (not limited to): Provide administrative support including generation of reports and preparation, organisation of meetings, agendas, briefing notes, business cases, venues and accommodation Establish and maintain office and administrative systems to ensure efficient storing, retrieval and dissemination of information aligning with statutory requirements and AV Policy Administer and recommend improvements to the Fleet Management Information System (FMIS) to effectively support the running of AV fleet systems Administration tasks relating to fleet related invoices, purchase orders, traffic infringements, pool car bookings and vehicle registration, e‑tags, fuel cards and other Develop and maintain effective relationships with all internal and external stakeholders About you To apply, candidates will have completion of a degree or relevant industry certification with subsequent relevant experience or an equivalent combination of training and relevant experience. Other requirements include (not limited to): Demonstrated, high level administration experience with previous experience in business writing and reporting (preferably in a large or complex organisation) Demonstrated understanding of meeting protocol, with experience in agenda preparation and minute taking Strong attention to detail with using appropriate checking processes to ensure accuracy Proficiency in Microsoft Office suite applications and demonstrated working experience in administrative systems including experience with computerised financial information systems (e.g. Oracle/Matman) Excellent interpersonal skills with the ability to work both independently and part of a team Working at Ambulance Victoria As a valued member of AV, you will enjoy a professional working environment that recognises the importance of work/life balance. We offer salary packaging options, generous personal leave entitlements, accrued days off for full‑time roles, and other benefits including free on‑site parking. We believe our people are our greatest resource and the sustainability of our workforce depends on how well we utilise our people's skills and abilities and whether our staffing reflects the diversity of the Victorian community. If you are ready to be an integral part in bringing our values of Care, Accountability, Respect and Excellence to life at AV, we want to hear from you By applying for a position, you agree to undertake an assessment of any Secondary Employment or outside interests, in line with AV's Secondary Employment procedure. This is required to ensure there is no perceived or actual conflict of interest for AV should you be successful and commence in the role. Successful applicants will need to be willing to complete pre‑employment screening including references, misconduct and Police Checks. This position is classified AV3 under the Ambulance Victoria (Management and Administrative Staff) Enterprise Agreement 2021. The position description can be found on the AV Careers website . How to apply Your application is an integral part of the selection process and should include: Cover letter outlining your experience and interest in the position Current resume Applications must be submitted by 11.59pm AEDT on Wednesday 26 November 2025. Applications must be submitted via the AV Careers Centre website to be considered. Emailed applications will not be accepted. For further information, please refer to ‘Applying for a position with Ambulance Victoria’. For any further queries please contact the Recruitment team via email ***********@ambulance.vic.gov.au or phone 3***. At all levels of our organisation a diverse and inclusive workforce allows us to deliver the Best Care to the Victorian community, and helps create a healthier, more productive workplace for our people. In the event you require a reasonable adjustment to support your application for this role, please contact us at ***********@ambulance.vic.gov.au and a member of our Recruitment & Selection team will be in touch. #J-18808-Ljbffr