Project Coordinator

Project Coordinator Department: Project Delivery - Zone 16 Employment Type: Permanent - Full Time Location: Sydney, AU Reporting To: Davis Lai Description Project Coordinator Sydney or Brisbane, Australia RWDI is a global climate and performance engineering consulting firm that helps its clients redefine what’s possible by overcoming design and operational challenges, while minimising environmental, user, and resource impact. With deep technical expertise across a broad range of services, we drive success on ambitious building, industry, and infrastructure projects. We are a values‑based organisation, which means everything we do relates back to our three core values: innovation, integrity, and integration. So, when we look for new people to join our team, alignment to these values is a vital piece of our people puzzle. Here’s what this looks like: You push the boundaries of what’s possible. People know they can rely on you to follow through on your commitments. You believe that when a group of people come together, they can achieve more than anyone person could alone. If this sounds like you and you’re ready to join an award‑winning organisation and work alongside renowned technical and exceptionally innovative colleagues, RWDI is the place for you. RWDI is looking for a Project Coordinator to join our Project Delivery team in Sydney office. This role has a variety of project administration duties that will keep you busy and will continuously provide you with exciting challenges. No day will be the same We seek an organized and enthusiastic person to join our team. You will help support a small team of Project Managers by managing the administration of enquiries, assisting with the preparation of proposals, keeping our project accounting system up to date, analysing financial data and ensuring that client follow‑up takes place. The successful applicant is likely to be a confident, self‑motivated individual who can work well in a team. Communications skills will also be important both within the team and with external clients. Thank you in advance for your application. Only candidates selected for an interview will be contacted. RWDI endorses and practices the principles of equal opportunity employment. We are committed to diversity and inclusion. Key Responsibilities The role includes but is not limited to: Tracks and maintains data for project leads and opportunities using the ERP. Assist the project manager in the preparation and submission of proposals, ensuring compliance with client requirements and deadlines. Using tools within the ERP, assists the project manager in developing the proposal task structure, including timelines, resource role hours, and costs related to shared services and project expenses. Assist with writing, editing, formatting, tracking, and coordinating reports and other project deliverables. Enter and manage data in the ERP to support sales and project management. Assist with storage, tracking, review coordination, and approvals of new contracts and supporting documentation. Assist with invoicing to clients and payments to suppliers, subcontractors, and others. Coordinate and track insurance documents required for projects including those from subcontractors. Prepare and distribute project status reports, action items from meetings, and other documentation. Arrange project kickoff and other project meetings as requested by the senior project manager. Maintain comprehensive project documentation, including contracts, documentation, drawings, specifications, and correspondence. Assist the project manager in developing project plans and resource requirements, including defining project goals, objectives, budgets, milestones, and deliverables. As directed by the project manager, assemble, coordinate, and monitor the activities of the project team so that projects are delivered on time, within budget, and meet the client’s project objectives and goals. Assist the project manager, prepare and issue scope changes, and obtain client sign‑off. Draft and track purchase orders and other purchasing activities for subcontracted consultants, suppliers, fabricators, and contractors. May serve as the main point of contact and coordinate end‑to‑end logistics for field equipment required on a project site. Adhere to quality control processes and procedures. Follow company health and safety standards and procedures. Performs such other duties and responsibilities as assigned by their leader. Communication Facilitate effective collaboration and information sharing among project team members and the internal technical teams. Provide regular project updates by keeping the project team informed as to the project's progression. Education and Qualifications Minimum completion of a university undergraduate education is a preference. Other educational backgrounds may be considered on a case‑by‑case basis depending upon the proven capabilities of the individual. A minimum of 3 years of relevant experience. Skills, Knowledge & Expertise Developed planning, organization, interpersonal, and communication skills Positive attitude with peers, clients, and project teams Intermediate proficiency in Microsoft Office Excellent written and verbal communication skills Good judgment, confidence, and integrity Excellent organisation and time management skills and ability to prioritise effectively Ability to work effectively under pressure and to deadlines Ability to use own initiative and work with minimum supervision Ability to work with people at all levels in a tactful and diplomatic manner (If you possess 80% of the qualifications listed, please apply since you may have additional skills that would align well with this role) Job Benefits What We Offer: An opportunity to redefine possible. Work with a Top Employer Salary range commensurate with Proactive and ongoing training, education, and learning opportunities Health and Wellbeing Allowance Reimbursement (professional subscriptions/fitness equipment) An abundance of career paths and opportunities to advance. If you’re interested in learning more about our company culture, please visit our LinkedIn Life Page. #J-18808-Ljbffr