Contracts Administrator

Up to $120,000 per year, based on experience Ready to take the next step in your construction career? Join Territory Trade Services (ttsBuilt), a growing construction and maintenance company with a strong reputation for quality work and looking after our people. We have an industry-leading reputation for providing trades and construction services in remote mining camps and other remote areas of Australia, dealing with some of the largest and best-known players in the industry. We’re big enough to offer stability and small enough to know your name. We are looking for a senior Contracts Administrator to support our busy Projects team at our Marleston office. If you’re highly organized, proactive and thrive on managing complex contracts, we want to hear from you. The Contracts Administrator is responsible for providing effective and timely administrative support to the business to enable delivery of contract management on project works. About the Role Reporting to the General Manager – Operations & Projects, you will play a key role in delivering successful projects by managing contracts and supporting our project team, including: Responsible for project contract and subcontract management (progress claims, payment schedules, variations, contract deliverables, issuing contract notices, EOT’s, latent conditions and training plans) Administering the contract, manage claims and variations and ensure compliance with contractual requirements, paying close attention to due dates and time limits under the contract Coordinate and administer all project start up items such as insurances, building approval plans, council permits and dilapidation reports Invoicing and progress claims in accordance with project requirements Coordinate and compile handover documentation and manuals, and drive the certification and handover process Ensure that all project information and documentation is generated, received, maintained and processed accurately and in a timely manner Assist the Construction and Project Managers to monitor project timelines and review the performance of individual projects against deliverables Produce regular and ad hoc reports on project status for Management Attend, minute and distribute minutes for client and contractor meetings and internal project management meetings Monitor and update registers in a timely and accurate manner (Variation Registers, EOT’s, RFI’s, SI’s, Contract Registers, etc) Track and manage defect liability period and ensure rectification of non-conformance Assist with internal cost control and forecasting utilizing the applicable software packages, and ensure job budgets align with customer orders, highlighting discrepancies as required Develop and maintain effective working relationships with all stakeholders, internal and external, to enable optimal performance Assist in the review and development of contract management systems and administrative procedures What We’re Looking For Relevant qualifications in Construction Management, Civil Engineering, Quantity Surveying or similar. Minimum 3 years’ experience as a Contracts Administrator/Project Coordinator in Commercial Construction A trades background or experience in modular construction would be advantageous Knowledge of project management software such as Microsoft Project and Primavera P6 would be an advantage Proficient in Microsoft Office Strong commercial acumen Excellent time management skills with the ability to work under pressure, plan and prioritise workloads Demonstrated capacity to follow instructions Demonstrated ability to build and maintain lasting relations with Internal and external stakeholders Strong problem-solving and communication skills and attention to detail. Advanced analytical skills and accurate record keeping Commitment to the efficient and effective delivery of quality customer service Affiliation with construction industry organisations is desirable Why Join ttsBuilt? Competitive salary based on experience Career development and ongoing training Supportive team environment Growing business with exciting projects in 2026 ttsBuiltis an equal opportunity employer and encourages applications from qualified and experienced people from all backgrounds. ttsBuiltwill only consider applicants with an immediate right to work in Australia,and we will not consider visa sponsorship or relocation assistance. How to apply We do things differently, so please don’t send a resume yet. Instead, send a cover letter (max one page) to , answering the following: Why do you want to work with ttsBuilt? What skills and experience make you the perfect candidate? Tell us about a project you have worked on that makes you proud. Applications without a tailored cover letter will not be considered (remember the "demonstrated capacity to follow instructions" requirement set out above?). Shortlisted candidates will be contacted and asked to send a resume later. We look forward to hearing from you No recruiters please. #J-18808-Ljbffr