Repair Scheduler

This is a full-time, on-site position based at our Yokine office, working Monday to Friday from 9am to 5pm. Reporting to our Senior Project Manager, the Repair Scheduler is responsible for coordinating and managing the scheduling of repair activities across Rebuild Group’s building repair projects. As a key member of our team, this role plays a vital part in ensuring the efficient and timely delivery of building services to our clients from our centrally located Yokine office. What you’ll be doing: Developing and maintaining detailed repair schedules to optimise resources and minimise downtime for small to mid-sized building repair projects, typically ranging from $7,500 to $50,000. Identifying required materials based on site plans and addenda. Coordinating trades, equipment, and materials to ensure projects are completed on time and within budget. Communicating regularly with the General Manager, Senior Project Manager, trades, and clients, providing updates on repair progress and addressing scheduling issues via verbal and email updates. Identifying and resolving scheduling conflicts and bottlenecks to minimise disruptions, including pre-notifying owners and trades of start dates and checking in on progress. Tracking and reporting key performance metrics related to repair scheduling and productivity. Collaborating with the wider projects team to continuously improve scheduling processes and procedures. Problem-solving on the fly to resolve scheduling conflicts efficiently. Upholding company policies as outlined in our Employee Handbook. What we’re looking for: 3+ years’ experience in repair scheduling, supervising, or construction planning, ideally within the insurance building industry. Strong working knowledge of construction scheduling tools and techniques, including Gantt charts, critical path analysis, and resource allocation. We utilise a robust online platform, with training provided. Excellent communication and stakeholder management skills, with the ability to liaise effectively across both technical and non-technical teams while resolving client queries promptly. Highly organised and detail‑oriented, capable of managing multiple tasks and deadlines simultaneously. Proficiency in the Microsoft Office suite, particularly Outlook and Excel. The ability to thrive in a small, communicative team while delivering quality service. The role requires focus under pressure, confident task prioritisation, and consistent professionalism throughout a busy workload. A balance of independent initiative and collaborative teamwork is highly valued. A willingness to learn. What we offer: At Rebuild Group, we are committed to providing a supportive work environment. In addition to a competitive salary, this role offers: A family‑run company with a tight‑knit, friendly, and down‑to‑earth team. Opportunities for career development and progression as we navigate the next stage of an already well‑established business. Proven systems and processes already in place to support you and your work. About us: Rebuild Group is an established boutique building company specialising in building and insurance repairs. With over 20 years of experience in the industry, we take pride in delivering high‑quality building solutions to our clients. As a family‑owned and operated business, we place a strong emphasis on fostering a supportive team environment, where every team member is encouraged to contribute to company discussions and decisions. We believe that collaboration drives greater results than working alone. About You: You’re an enthusiastic individual who enjoys working in a small, communicative team and has a passion for quality service. You can focus under pressure, prioritise tasks, and manage a busy workload with professionalism. You’re just as comfortable working independently as you are collaborating with others. Apply now to join our small, dynamic team and be part of the exciting future at Rebuild Group. Your application will include the following questions: Which of the following statements best describes your right to work in Australia? How many years' experience do you have in the insurance industry? How many years' experience do you have with project planning and scheduling? Which of the following Microsoft Office products are you experienced with? Do you have a current Police Check (National Police Certificate) for employment? What’s your expected annual base salary? How much notice are you required to give your current employer? Do you hold a Construction Induction Safety certificate (White Card)? #J-18808-Ljbffr