Administration Officer

PRIMARY DETAIL Salary Package: From $86,087 to $97,879 (HEW Level 5) p.a., plus 17% employer's superannuation and annual leave loading Appointment Type: Full time, Fixed term (35 hours per week) for two years with the opportunity for renewal Location: Australian Institute of Health Innovation (AIHI) at Macquarie University (North Ryde) The Role This is a pivotal position within a world-renowned research Institute, directly supporting the Founding Director of the Australian Institute of Health Innovation Institute (AIHI) to provide high level executive assistance. The role acts as the liaison on behalf of the Founding Director for communication with important external stakeholders and coordinates associated work such as events, travel and meetings. In addition to supporting administration and financial management for the Centre, this role provides research, analysis and recommendations to support the Founding Director in various projects including research grant proposals. The Administration Officer is a rewarding role that really makes a difference to the work that is done within the Institute. The role demands critical thinking and judgment to achieve successful outcomes in the face of challenges, offering ample opportunities for you to take ownership of various tasks. About You You will have strong administrative experience including providing administrative support to senior management. Computer based skills, attention to detail, planning and organisation skills are notches on your belt. You can proactively manage your busy workload to cope in a fast-paced environment and have a high degree of professionalism which is reflected in your work and in your communications with stakeholders. You enjoy a culture built on collaboration and respect and have an interest in health research and/or higher education. About Us Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Celebrating its 60th year in 2024, it was established as a bold experiment in higher education and designed to break from educational traditions to work in tandem with industry. Institutionally we strive for the extraordinary by challenging convention and embracing different views. Our pioneering culture has encouraged and inspired students, staff and collaborators to break free from conventional thinking, and to actively shape the complex issues that define the future of humanity. Globally recognised as one of Australia’s leading research universities, Macquarie is a place where extraordinary new possibilities come to light. Macquarie University's Faculty of Medicine, Health and Human Sciences builds on our aspiration to have the nation's first fully integrated Academic Health Sciences Centre under the University's leadership. It brings together the work of clinicians and researchers across the University and around the country, with unparalleled access to world-leading clinical resources and research facilities found on campus. Our Faculty hosts the Australian Institute of Health Innovation (AIHI), an internationally acclaimed powerhouse researching health systems, e-health and patient safety. The Institute draws from the expertise of over 320 staff, students and visiting personnel working on over 160 different projects at any given time, publishing more than one peer-reviewed publication on average per day. The Centre for Healthcare Resilience and Implementation Science (CHRIS), within AIHI, has a multi-stream program of research which focuses on delivering health system improvement by working with patients, healthcare providers and policy makers. We are methodologically sophisticated, multidisciplinary and draw on assembled and collaborative expertise in areas including health systems, policy, medicine, nursing and allied health, psychology, anthropology, sociology and complexity science. Our research underpins new models of care, fashions improved services for patients, builds better policy, provides an evidence base to guide what people do, and transforms the systems through which care is delivered. To Apply To be considered for this position, please apply online by submitting your CV and a separate (2-page maximum) cover letter that demonstrates how you meet the following selection criteria: Essential Criteria Demonstrated extensive experience in an administration role within health research, university or corporate sectors Demonstrated experience providing direct, high-level support to a Head of Function or senior manager including executive assistant, personal assistant and other related roles Demonstrated skills in prioritising and balancing work to meeting deadlines Proven professionalism in conducting communications with important stakeholders and representatives of external organisations Demonstrated experience working in a collaborative team environment *Please note that this role may require pre-employment checks. Applications Close: 14 December 2025 *** Please note this position is only open to Australian citizens, permanent residents and those currently residing in Australia with full working rights. Why work at Macquarie We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability. Our prime location, we are walking distance from Macquarie University Metro Station and Macquarie Shopping Centre. Not only are we close, take a look at our benefits on offer: 17% Superannuation Subsidised onsite parking options Flexible working options Training and professional development Onsite childcare facilities Discounted health insurance (Medibank) Onsite vacation care Employee Assistance Program Subsidised membership at the Sport & Aquatic Centre Onsite GP, imaging & physio clinics If you're already part of the Macquarie Group (MQ University, , MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs. Applications Close: 14/12/ :59 PM A Place Where You Belong At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework. Flexible Work At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, visit our Jobs at Macquarie page. Be careful - Don’t provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. 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