Part-Time Team Assistant

vor 2 Wochen

City of Melbourne, Österreich at Vollzeit

We are seeking a highly professional, discreet, and proactive Team Assistant to join a high-net-worth office. This part-time role offers an exciting opportunity to work closely with senior leadership, providing high-level administrative, operational, and personal support while maintaining the highest standards of confidentiality and professionalism. Reporting to the EA to the Chief Executive, you will ensure the smooth day-to-day running of the Chief Executive's Office. You will also provide seamless coverage for the Executive Assistant during periods of leave, stepping up to support the Chief Executive directly. Your role will combine executive support, project coordination, and personal assistance with discretion, initiative, and attention to detail. Key Responsibilities: Provide administrative support to the Executive Assistant and Chief Executive. Manage delegated diaries, emails, correspondence, and documentation with discretion and accuracy. Prepare briefing materials, reports, itineraries, and presentations as required. Coordinate domestic and international business and personal travel. Assist with planning and execution of events, meetings, and special projects. Liaise with senior leaders, board members, clients, and personal contacts professionally. Support personal and private matters for the Chief Executive and family as delegated. Maintain electronic and physical filing systems in line with confidentiality standards. Provide full coverage for the Executive Assistant during periods of absence. Skills and Experience: Minimum 3 years' experience in executive support, project coordination, or senior administration. Excellent organisational, multitasking, and time management skills. Strong written and verbal communication abilities. High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Xero. Proven ability to maintain discretion and professionalism in handling confidential matters. Banking & Finance or Property experience advantageous. This is a rare opportunity to work in a dynamic, high-performing environment, providing key support to senior leadership in a highly confidential setting. The successful candidate will be trusted, valued, and given the opportunity to operate at a senior executive support level. Don't delay in sending your cover letter and resume to McKinley Green today. #J-18808-Ljbffr

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