Office Manager

Add expected salary to your profile for insights Location: Kewdale, Western Australia (with occasional attendance at Welshpool workshop) Reports to: General Manager Employment: Full-time preferred; strong candidates seeking part-time arrangements are encouraged to apply Important Note for Applicants We are recruiting for two complementary roles: this Office Manager / Operations Coordinator position and a separate Project Administrator position. There is deliberate overlap between the roles, and we are open-minded about how responsibilities will be divided based on the strengths of successful candidates. Both roles sit within our operations team, where cross-skilling and shared responsibilities are expected. Please apply for the role that best matches your experience; we will evaluate all applicants against both positions. About the Role We are seeking an experienced Office Manager / Operations Coordinator to ensure the smooth day-to-day operation of our Kewdale head office and provide administrative backbone to our engineering team. This is a hands‑on role for someone who takes ownership of everything from facilities and visitor experience through to marketing communications, ISO system support, and event coordination. The ideal candidate is exceptionally organised, comfortable working autonomously, and brings genuine expertise rather than requiring extensive training. You will be the operational hub of the business — the person who makes sure nothing falls through the cracks while our engineers focus on technical delivery. About Blakemere Blakemere is a privately owned Western‑Australian engineering company offering bespoke asset‑integrity, subsea intervention tooling and decommissioning services across subsea, mining, energy and infrastructure sectors. Since 2003 we have specialised in creative, practical problem solving — combining in‑house design, fabrication and testing with a full end‑to‑end delivery capability. Our small, agile team thrives on technical challenge and delivers turnkey solutions worldwide, whether restoring failing infrastructure, designing novel tooling, or managing complex decommissioning jobs. We pride ourselves on being hands‑on engineers who don't just design — we build, test and stand behind every outcome. We are an equal‑opportunity employer and welcome applications from candidates of all backgrounds. Key Responsibilities Office Administration and Facilities Maintain a professional, well‑run office environment for staff and visitors, including reception duties, kitchen and common areas, meeting room management, and visitor inductions. Manage procurement and maintenance of office equipment, supplies and staff amenities. Administer external service contracts (cleaning, IT support, facilities maintenance) and coordinate with vendors. Provide administrative support to the Managing Director and General Manager. Coordinate internal management meetings: prepare agendas, take minutes, track actions to completion. Maintain document archiving systems and general filing. Plan, promote and deliver approximately four social events per year, including logistics and travel arrangements. HSEQ and HR Support Support the maintenance of ISO certification systems (Quality, Safety, Environment) by updating registers, tracking records and assisting with audit preparation. Coordinate training and certification requirements across the team; maintain training registers. Administer PPE and uniform requirements, including stock management and distribution. Assist with travel arrangements and visa logistics for staff and contractors. Support creation and maintenance of management system documents and templates. Marketing and Communications Take ownership of marketing communications: website content, social media presence and brand management. Work collaboratively with engineers to extract technical content and translate it into engaging marketing material. Produce graphics and posts using design tools (Canva or similar). Assist with customer outreach and coordinate company participation in exhibitions and conferences. Manage company branded materials, merchandise, signage and promotional items. Key Attributes Highly organised with exceptional attention to detail. You take pride in getting things right the first time and maintaining systems that work. Self‑directed and proactive. You identify what needs doing and do it without waiting to be asked. Strong interpersonal skills. You build productive relationships with engineers and technical staff, even when priorities differ. Comfortable with technology. You are a confident user of Microsoft Office, learn new systems quickly and can troubleshoot basic IT issues. Marketing‑minded. You see value in promoting the company's work and have the initiative to drive communications without constant direction. Professional and welcoming. As the first point of contact for visitors and callers, you represent Blakemere with warmth and competence. Qualifications Relevant qualifications in business administration, office management, marketing communications or a related field are desirable but not essential. Demonstrated competence matters more than formal credentials. Experience Proven track record in office management, operations coordination or executive assistance — ideally in a technical, engineering or project‑based environment. Experience supporting ISO‑certified management systems or similar compliance frameworks. Demonstrated capability in marketing communications: website management, social media, content creation or brand management. Familiarity with accounts payable processes, timesheet systems and basic financial administration. Experience coordinating travel, events or logistics in a business context. Why Join Blakemere? Be part of a close‑knit team that delivers genuinely interesting engineering projects across multiple industries. Take real ownership of operations in a company small enough that your contribution is visible and valued. Shape the role to your strengths — we are building our operations capability and want the right person to help define it. Work with practical, hands‑on people who build things that matter. Due to the volume of applications, only shortlisted applicants will be contacted. Applicants must hold full Australian working rights. Please note that agency enquiries are not welcome for this role. Your application will include the following questions How many years' experience do you have as an Office Operations Manager? Which of the following statements best describes your right to work in Australia? Do you have experience working to quality assurance standards? How much notice are you required to give your current employer? #J-18808-Ljbffr