OPERATIONS ADMINISTRATOR – PROJECTS
Vor 4 Tagen
OPERATIONS ADMINISTRATOR – PROJECTS & CONTRACT SUPPORT Raptor Group is a fast‑growing WA family business operating across plant hire, mechanical, haulage, civil projects and workshop operations. We’re looking for a sharp, organised Operations Administrator to join our Albany office and provide critical project and contract support. Your focus will be on keeping project data accurate, contracts up to date, and invoicing supported throughout the month so our end‑of‑month process runs smoothly and accurately. What You’ll Be Doing Project & Contract Administration Maintain contract details and variations in TFO (The Fleet Office) Track on‑hire/off‑hire processes & dates and ensure accuracy for invoicing and costing Keep all contract documentation, rates and customer requirements up to date Work closely with Operations Manager to ensure operational data aligns with contract deliverables Support the Operations team proactively each day, assisting with any tasks required to keep projects running smoothly Invoicing & Data Support Gather, validate and reconcile daily/weekly activity data Support the generation of progress claims and monthly invoices Verify machine hours, operator hours, hire periods and utilisation Identify discrepancies early and resolve them before end‑of‑month Reporting & Analytics Prepare data for monthly EOM reporting Support managers with dashboards, utilisation reports and cost summaries Maintain clean, organised data sets across TFO, Smartsheet and Xero Systems You’ll Use TFO (The Fleet Office) – asset, contract & utilisation data Xero – invoicing and reconciliations Smartsheet – project data tracking & reporting Excel, Outlook, Word Don’t have TFO experience? No problem — we’ll train you. What matters most is accuracy, initiative and an ability to keep data clean and organised. Who You Are Highly organised, methodical and strong with numbers Confident working with contracts, data sets and operational information Able to spot inconsistencies and resolve them early Excellent with communication and working across multiple departments Comfortable supporting multiple projects simultaneously Experienced in project admin, contracts admin, invoicing support or similar roles (ideal) Bonus if you’ve worked in civil, construction, mining, transport, plant hire or mechanical environments. Why Join Raptor Group? Can. Do. Done. – Take ownership and get things sorted. Straight Up. – Honest, real and constructive communication. We Get It. – We understand the job and support each other. Stretch, Don’t Settle. – Aim high and keep improving. Plus: Real influence on the accuracy and success of project reporting Supportive environment with strong autonomy Career growth opportunities as our project pipeline expands #J-18808-Ljbffr
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Business Administrator
Vor 4 Tagen
City of Launceston, Österreich Rankin Projects VollzeitRankin Projects is seeking a motivated and highly organised Business Administrator to join our growing team. This role plays a key part in keeping our operations running smoothly and delivering a high standard of service to our clients, contractors, and project partners. As the Business Administrator, you will support day‑to‑day business functions across...
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Project Administrator
vor 3 Wochen
Council of the City of Sydney, Österreich PAMMENT PROJECTS VollzeitPAMMENT PROJECTS is hiring a Full time Project Administrator role in Rose Bay, NSW. Apply now to be part of our team. Requirements Looking for candidates available to work: Mon morning Mon afternoon Tue morning Tue afternoon Wed morning Wed afternoon Thu morning Thu afternoon Fri morning Fri afternoon 1 year of relevant work experience required for this role...
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City Of Albany, Österreich Raptor Group VollzeitA fast-growing family business is seeking an Operations Administrator in Albany, Western Australia. The role involves crucial project and contract support, maintaining accurate project data, and ensuring smooth invoicing processes. Candidates should be highly organized, strong with numbers, and have experience in project administration or similar roles. The...
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Albany Operations Administrator
Vor 2 Tagen
City Of Albany, Österreich Techforce Personnel VollzeitA dynamic organization is seeking a detail-oriented Operations Administrator to join its team in Albany, Australia. This role coordinates operational and administrative activities, supporting project execution, contractor liaison, and invoicing. You'll manage contract workflows, oversee invoicing in Xero, and coordinate logistics such as rostering and...
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Project Administrator
vor 3 Wochen
City of Melbourne, Österreich Colliers International Deutschland Holding GmbH VollzeitA leading professional services company in Melbourne seeks a Project Administrator to support operational efficiency within the Urban Planning team. You'll assist with program rollout, project coordination, and provide administrative support to ensure compliance and streamlined communication. Ideal candidates will have strong organisation skills, attention...
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Depot Operations Administrator
vor 1 Woche
Albany, Österreich Ampol VollzeitAmpol Albany, Western Australia, Australia Join or sign in to find your next job Join to apply for the Depot Operations Administrator role at Ampol Ampol Albany, Western Australia, Australia 1 week ago Be among the first 25 applicants Join to apply for the Depot Operations Administrator role at Ampol Permanent Part-time at our Albany Depot, WA Career...
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Project & Operations Administrator – Urban Planning
vor 3 Wochen
City of Melbourne, Österreich Colliers VollzeitA leading real estate services firm in Melbourne is seeking a Project Administrator to join their Urban Planning team. The role involves supporting national operations and enhancing project management practices. The ideal candidate will have relevant experience, strong attention to detail, and be proficient in Microsoft Excel. Join a collaborative...
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Administrator
Vor 2 Tagen
City Of Albany, Österreich Techforce Personnel VollzeitOperations Administrator - Albany Office A dynamic and well-established organization is seeking a detail‑oriented Operations Administrator to join its team in Albany. This role plays a central part in coordinating operational and administrative activities, supporting project execution, contractor liaison, and invoicing. The successful candidate will manage...
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Contract Administrator
vor 3 Wochen
Council of the City of Sydney, Österreich Calida Projects VollzeitThis range is provided by Calida Projects. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range A$110,000.00/yr - A$120,000.00/yr Direct message the job poster from Calida Projects CANDIDATES MUST HAVE MINIMUM OF 2 YEARS EXPERIENCE AS A CONTRACTS ADMINISTRATOR TO APPLY Calida is a boutique,...
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Council of the City of Sydney, Österreich Colliers International Deutschland Holding GmbH VollzeitA leading professional services firm in Australia is seeking a Project Administrator to join their Urban Planning team. The ideal candidate will support operations and projects, focusing on efficiency and compliance. Key qualifications include strong organisational skills, attention to detail, and proficiency in Microsoft Excel. This role offers a...
