Administration Assistant

At IFYS, our overarching goal is to foster an environment that nurtures the growth and development of all individuals who access our services. We strive to ensure that those who engage with our services feel valued, supported, and inspired. Equally vital is our commitment to cultivate the same sense of well‑being among our dedicated staff members. We firmly believe that our most valuable asset is our people, and as such, we continuously assess and enhance our framework of support. We readily implement new practices and procedures, such as the Sanctuary Model of Care, which actively promotes emotional, social, moral, and physical well‑being for both our staff and clients. This is an opportunity to work for a purpose‑led organisation making a difference in the lives of the most vulnerable. The opportunity IFYS has an exciting opportunity for a Corporate Affairs Assistant to join the team to provide efficient and effective administration support across a range of areas of IFYS. Reporting to the Corporate Affairs Manager, this position plays a pivotal part in keeping our operations running smoothly. From responding to incoming enquiries and data entry tasks through to contractual reporting obligations, ensuring that the requirements are met with precision and timeliness. This is a detail‑driven position where your organisational skills and proactive mindset will make a real impact. What's on offer? Fixed term full‑time employment on a 12‑month contract Work based from our IFYS office in Birtinya $68,334 base per annum pro‑rata + superannuation – IFYS is committed to gender pay equity Excellent not‑for‑profit salary packaging options (package up to $15,900 per FBT year) Working within a dynamic, positive and supportive work environment Free access to the CALM Premium App + Flight Centre personal travel discounts Access to the Employee Assistance Program (EAP) Responsibilities of the role: Facilitate and provide quality, timely and efficient communication, written and verbal, to The OMD, including internal and external stakeholders Organise and co‑ordinate meetings and appointments including diary entries and travel arrangements as required Collate, format, edit, proof and administer spreadsheets, registers, documents, draft plans and other documentation for internal and external distribution Assist in collating and the collection of relevant data and evidence, in regard to the various legislative requirements Provide administrative support for Redress, Request for Information, PIPA Claims and other works Monitor and manage assigned email inboxes and action as appropriate Manage financial reconciliation of credit cards for The OMD and CAM To be successful in this role you will possess: Demonstrated experience in a similar Assistant or Administrative role Strong interpersonal, written and verbal communication skills Exceptional attention to detail and accuracy A high level of confidentiality, integrity and awareness of sensitive information Sound knowledge of Microsoft Office Suite including Outlook, Excel, Word and PowerPoint Advanced time management skills with an exceptional ability to prioritise a diverse workload Must hold or be willing to obtain if successful: Valid Queensland Driver's Licence with no restrictions, and own reliable transport Queensland Working with Children Check (Paid Blue Card) Licensed Care Service Suitability Check (LCS2) Ability to provide two references from recent employers (including your current line manager) National Criminal History Check (a new check will be conducted through IFYS systems) Application and assessment process: When submitting your application, please include your current CV and a cover letter outlining your suitability for the role. Shortlisted candidates will be asked to participate in a skills‑based assessment. If you would like further information on this role, please call 3***to speak to Tamara in the Recruitment team or email***********@ifys.com.au Applications closing: 5pm Monday 24th of November 2025 Applications received after this date will be accepted but may not become part of the initial candidate pool. Be careful - Don’t provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad. #J-18808-Ljbffr