Document Controller

Your role is critical in making sure project information is well‑organised, easy to retrieve, and accurately reflects the progress of the project. As a Document Controller you will manage and oversee the project’s document control systems to ensure that all project records, reports, and communications are accurate, up‑to‑date, and properly stored. You will work with both internal teams and external stakeholders to ensure that all documentation is compliant with contractual requirements and ready for project milestones such as practical completion and handover. Cross River Rail Delivery Authority (CRRDA)…Your chance to work with the best The Cross River Rail Delivery Authority is building a new 10.2 km rail line that includes 5.9 km of twin tunnels running under the Brisbane River and CBD; with four new underground stations at Boggo Road, Woolloongabba, Albert Street and Roma Street. Once complete, it will provide trains with a much‑needed alternative rail path through the core of the current SEQ Rail network, unlocking a bottleneck and allowing more trains to run more often across the whole of South East Queensland. The Cross River Rail Delivery Authority is also delivering multiple supporting projects and activities in conjunction with Department of Transport and Main Road. These include accessibility rebuilds for eight surface stations, construction of three new stations on the Gold Coast; upgrades for stabling yards; track works and surface rail enhancements; and the introduction of a new ETCS digital signalling system. About The Role As a Document Controller you will manage and oversee the project’s document control systems to ensure that all project records, reports, and communications are accurate, up‑to‑date, and properly stored. You will work with both internal teams and external stakeholders to ensure that all documentation is compliant with contractual requirements and ready for project milestones such as practical completion and handover. This opportunity is offered as a contract until June 2027 with possibility of extension. Key Responsibilities Maintain controlled document registers and manage the Delivery Authority's Project Communications and Document Management System (InEight – TeamBinder). Receive, record, and distribute technical documentation (briefs, drawings, reports, RFI, Transmittals, Technical Query, correspondence). Provide MicroFocus Content Manager (TRIM) and TeamBinder support for project teams. Initiate, review, and report on technical review workflows, escalating delays where necessary. Ensure teams use current templates for external communications. Assist in ensuring technical review and comments meet contractual timeframes. Report progress on controlled documents and package status. Perform quality checks on incoming drawing packages and outgoing documentation. Control documentation modification, distribution, and issuance throughout its lifecycle, including Preliminary Design, Detailed Design, Issued for Construction, and As Built. File and organise project documents in TRIM and TeamBinder, plus physical controlled drawings. Manage all project documents within TRIM to maintain a complete record. Build and maintain trusted relationships with key stakeholders. About You To be successful in this role, you will have: Significant experience with electronic document management systems in large infrastructure projects, preferably rail and construction. Ability to implement and adapt to changes in document control processes. Strong understanding of project phases: start‑up, design, procurement, construction, commissioning, as‑built, and close. Excellent negotiation and communication skills to liaise with stakeholders on contractual document submissions. Proven experience controlling and distributing project communications from contractors to stakeholders. Experience implementing document control strategies and procedures for internal and external users. Results‑driven, self‑motivated, and able to work well in a team environment. Experience safeguarding bank guarantees/security bonds and managing secure recordkeeping. Ability to search, retrieve, and protect physical and electronic records for confidential matters. Commitment to compliance with project standards, contractual requirements, and record‑keeping legislation. Why work with CRRDA? On Cross River Rail you will not only work with the best but become your best. And as we enter a new phase of delivery, our project offers a rare career opportunity for top‑tier professionals to have played their part on something that is genuinely city‑shaping and transformative. Our people are supported with flexible work options, career development through the Australian Institute of Management, salary packaging and access to world‑class employee assistance provider Telus Health. How To Apply Please submit your Resume by clicking on the apply link before the closing date of 15th December 2025. Aboriginal and Torres Strait Islander people are strongly encouraged to apply for all Cross River Rail Delivery Authority vacancies. Occupational group Information Management/Library #J-18808-Ljbffr