Executive Assistant

$85,811.64 per annum + 12% superannuation Fremantle Ports’ refreshed 2027 Strategic Plan marks an exciting new chapter for one of Australia’s most successful ports. Building on decades of expertise, we’re setting a bold vision for the future—and we need an experienced, values-driven Executive Assistant to help make it happen. You’ll provide trusted, high-level, and confidential support to two key members of our Executive Leadership Team: General Manager Assets & Services and General Manager Commercial & Customer. If you’re passionate about making a difference, love working in a fast-paced environment, and are inspired by the opportunity to contribute to something bigger, this could be the role for you. Role Highlights As Executive Assistant, you’ll provide high-level administrative and organisational support to our General Managers, enabling them to focus on key strategic priorities by ensuring their time, information, and commitments are managed with precision and care. You’ll also play an important role in fostering collaboration across teams, by supporting communication and coordination between leaders, stakeholders, and the broader Fremantle Ports community. You won’t be doing this alone — you’ll join a tight-knit, supportive team of Executive Assistants who share knowledge and encouragement, working together to drive Fremantle Ports’ success. Responsibilities Proactive management of diaries, emails, scheduling, and travel coordination. Triaging and handling communications with internal and external stakeholders, ensuring timely and effective decision-making. Assisting with the coordination of projects, initiatives, and research on behalf of the General Managers. Preparing briefings, meeting agendas, and minutes, and following up to ensure action and outcomes. Collaborating with fellow Executive Assistants to continuously improve executive support processes. What Makes You a Great Fit You’re more than just highly organised – you thrive in dynamic environments and approach challenges with a calm, solution-oriented mindset. Discreet and professional, you handle sensitive information with integrity and communicate clearly and confidently with people at all levels. This role is an excellent opportunity for someone ready to take the next step in their career—whether you’re progressing from a senior administrative or office management position or looking to broaden your scope by supporting two General Managers. You’ll have the chance to expand your experience and influence within a high-performing, supportive, and collaborative environment. You’ll also bring Proven experience supporting executive leaders in complex environments. Exceptional written and verbal communication skills. Strong judgement, initiative, and the ability to juggle competing priorities in high-pressure situations. A commitment to continuous improvement and embodying our core values of Collaboration, Accountability, Respect, and Excellence (CARE). What We Offer Join Fremantle Ports and be part of a proud organisation with a rich history and culture that makes a significant contribution to the WA economy. Primarily based in Fremantle, you’ll enjoy a unique workplace with stunning ocean views, rich heritage and striking architecture in the heart of the Victoria Quay precinct, which is currently undergoing exciting revitalisation. You’ll also enjoy variety through occasional travel to our Kwinana facilities. Benefit from free onsite parking and access to a gymnasium, flexible working arrangements to support work-life balance, generous annual leave, access to salary packaging, professional development opportunities, and a comprehensive health and wellness program. Get to Know Us Fremantle Ports is a Government Trading Enterprise with proven commercial success and a highly regarded reputation with its partners, the community, and other stakeholders. The Port of Fremantle is a vital transport hub, supporting Western Australia's economic growth by facilitating more than $45 billion of trade in FY . Fremantle Ports acts as both a landlord, and the operator of its own import and export facilities in Kwinana. We are proud to have a clear set of four values that set expectations about how we will behave: collaboration, accountability, respect, and excellence. These are brought together and further supported under the acronym of CARE. Next Steps If you're looking for a meaningful role in an organisation with purpose, impact, and a strong values-based culture, we want to hear from you. Let’s shape the future of the port—together. Further information is detailed in the employee job description. For specific queries, please contact the recruitment team via -applications sent direct to this email address will not be accepted. Closing Date: 26 November 2025 at 5:00pm AWST. Applications from recruitment agencies will not be accepted. Fremantle Ports is committed to fostering an inclusive and diverse workforce culture, underpinned by our Values of Collaboration, Accountability, Respect, and Excellence. We strive to attract, develop, and retain a high-performing workforce by providing supportive pathways and development opportunities. Applications from Aboriginal and Torres Strait Islander people are strongly encouraged. #J-18808-Ljbffr