Facilities Coordinator

Facilities Coordinator – Canberra, ACT Location: Campbell, Canberra, ACTCompany: BGIS, Heritage & Cultural SectorEmployment Type: Full-Time, Permanent, On-SiteOther Information: Free On-Site parking, Close to Public Transport We acknowledge the Traditional Custodians of the land on which we work, and pay our respects to Elders past, present and emerging. About BGIS BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions across diverse sectors. We pride ourselves on safety, efficiency, and operational excellence. Purpose of the Role BGIS is seeking an experienced Facilities Coordinator to support the day-to-day operations of a high-profile cultural site. Reporting to the Project Manager, you will oversee maintenance requests, manage subcontractors and internal trades, and support administrative and compliance activities. This role ensures seamless operations while protecting sensitive assets in a public-facing environment. The ideal candidate is organised, proactive, technically capable, and enjoys coordinating people and processes in a close-knit team. You are calm under pressure, collaborative, and committed to safety, compliance, and service excellence. Key Responsibilities Serve as the first point of contact for the building management office, liaising with internal and external stakeholders. Manage and delegate maintenance requests, ensuring contract KPIs and CMMS records are maintained. Support Contract and Facilities Managers with financial, procurement, and administrative tasks. Supervise subcontractors and internal trades, ensuring work quality, safety, and compliance. Maintain accurate documentation, prepare monthly reports, and assist with ongoing process improvements. Promote a positive team environment through mentoring, coaching, and accountability. Education, Experience & Skills Essential: Experience in a property, facilities, or corporate real estate environment. Strong knowledge of building services, maintenance procedures, QA, OH&S, and environmental systems. Proficiency in CMMS and Microsoft Office (Word, Excel, Outlook). High-level organisational, communication, and stakeholder management skills. Desirable: Experience in heritage, museum, gallery, or sensitive environments. Qualifications in building/facilities management, OH&S, or environmental legislation. Current First Aid Certificate. Ability to manage multiple priorities and problem-solve in a dynamic environment. Workplace Flexibility This role is based on-site at a major cultural site in Campbell, Canberra, with free on-site parking and close access to public transport. After probation, a hybrid working arrangement may be considered. ️ Why Join BGIS? Key Benefits Include:✔ Work on iconic heritage and cultural site✔ AFR Best Places to Work 2024 & 2025✔ Health perks including EAP, wellness programs & flu vaccinations✔Work180 Accredited since 2022✔ Endorsed by Work180 as an employer of choice for women✔ Recognised by WORK180 as a Top 5 Employer for career development opportunities✔ Inclusive and supportive team culture✔ Leadership programs – Future Leaders and Leadership Fundamentals How to Apply If you are a proactive, organised, and skilled Facilities Coordinator looking to work in a prestigious, public-facing environment, we would love to hear from you BGIS is an equal opportunity employer and encourages applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds. Eligibility Applicants must have full working rights in Australia. Apply Now Apply now and join a workplace that values diversity, safety, sustainability, and innovation. #J-18808-Ljbffr