APS5/6 Project Officers

1 day ago Be among the first 25 applicants Geoscience Australia is Australia's pre-eminent public sector geoscience organisation. We are the nation's trusted advisor on the geology and geography of Australia. We apply science and technology to describe and understand the Earth for the benefit of Australia. We apply our diverse professional expertise, our deep and trusted knowledge, our national-scale Earth observation infrastructure and our strong partnerships, to the opportunities and challenges that face our nation. Our culture Our strength lies in our people, including our diversity in backgrounds, skills and experiences, and the way we work together to respond to the emerging needs of our work. We value diversity in gender, backgrounds, culture, and experiences of our employees and are committed to providing an inclusive workplace culture that ensures everyone has equal opportunity to contribute, participate and progress. Applications from people who reflect this diversity are encouraged. Our workplace is committed to the health, safety and wellbeing of our employees and offers a variety of flexible working arrangements to enhance flexibility, including remote working arrangements. What we can offer you When you work at Geoscience Australia you will have access to a range of benefits and the opportunity to experience a workplace culture that truly values and promotes diversity, inclusion, equity and belonging. To learn more about our competitive salary, free onsite parking, generous flexible working arrangements and the role you can play in growing our culture click here. Our team The Positioning Australia Program Management Office (PA PMO) within Space Division provides specialist advice and program management services to facilitate delivery, governance and assurance and whole-of-life capability management of Geoscience Australia’s Positioning Australia Program. The PA PMO supports Chief of Space Division and its two Branches, Positioning Australia BranchPA) and SouthPAN Branch, responsible for delivery of the Program. As a small team, the PA PMO combines diverse skillsets including business development, program and project management, procurement, strategic coordination, commercial, scheduling, financial management and governance to deliver the services. Further information about the work undertaken can be found on the Geoscience Australia website via this link About Positioning Australia. The role The Project Officer/Coordinator roles will provide project management and administrative support to the project team and contribute to the delivery of project outcomes. You will be required to work against established priorities and project management practices and methodologies to deliver quality outcomes. The Program Administration role will provide program management and administrative support to the Positioning Australia Program in the delivery of program outcomes. You will be required to work against established priorities and program management practices and methodologies to deliver quality outcomes. You will be required to perform research and analysis to make decisions that involve complex or escalated issues related to Positioning Australia. In this role you will: Prepare high-quality written materials, including program advice, briefings, and consultation papers. Maintain administrative processes to ensure assets are accurately recorded, as part of compliance with asset management framework. Undertake research and analysis across a range of sources to inform program development, including identifying issues, potential solutions and continuous improvement to processes. Support the Positioning Australia Program, project planning and implementation, reporting and evaluation activities against program and organisational strategies. Manage small projects in collaboration with the delivery and programme teams, including: Development of fit for purpose project documentation, Identification and management of project issues, and Engagement with stakeholders to communicate project status and identify and respond to stakeholder needs. Manage project documentation and utilise corporate records management systems to ensure consistency and compliance. Assist with project planning processes utilising innovative techniques and methods to tackle new issues and situations. Work collaboratively within the Program Management Office and across stakeholder teams, contribute to a positive and inclusive team culture, and support colleagues in their work and development. Deliver secretariat functions for senior governing boards and advisory panels and committees, including preparation of agendas, briefings and discussion papers. To be successful in the role you will: Operate as an effective team member; work collaboratively; draw on team strengths. Build and sustain relationships; liaise with a range of stakeholders including team members, other teams, colleagues and clients. Apply develop capabilities to meet performance expectations; contribute own expertise for the benefit of the business unit. Maintain focus on quality to achieve outcomes; adhere to documented procedures; use and encourage others to use appropriate information management systems to keep information up to date. Evaluate program performance, identify need for change and initiate change when required; reschedule and reorganise work to reflect changes in priority. Monitor the program against plans; manage priorities and agree adjustments to milestones as required and in accordance with the Positioning Australia Program. Present messages confidently and select the appropriate medium for conveying information; focus on clear communication of key points. Demonstrate flexibility with day-to-day work changes, shifting priorities and periods of uncertainty. Understand the strategic objectives of the organisation; identify broader influences that may impact on achievement of work objectives; contribute to the development of plans, strategies and team goals objectives. Adhere to the APS Values and Code of Conduct and consistently behave in an honest, ethical and professional way. Required skills, knowledge, experience and/or qualifications Project management knowledge, for example, PMBOK, Prince2 and Agile frameworks/methodologies Relevant tertiary qualifications and work experience in a technical-based business environment. Program management knowledge and administration experience. Experience working collaboratively within multi-disciplinary teams. Excellent communication skills, both written and oral. Are you unsure about applying? Did you know that a Hewlett Packard internal report found that men apply for jobs when they meet an average of 60 per cent of the job requirements? Women and other people from diverse backgrounds tend to only apply when they check every box. If you think you have what it takes, but don’t necessarily meet every single point on what we are looking for, please still apply or get in touch with the contact officer to learn more about the role. To Apply Please visit the careers page of our website to submit your application via our e‑Recruit system. Your application should include: · Your resume (no more than 3 pages) · A brief statement (no more than 700 words) outlining your transferable skills, experience and capabilities related to the role and the value you would bring to Geoscience Australia. If you have any questions regarding the role, please contact Phil Shears on or email To learn more about applying for roles within the Australian Public Services please review, ‘Applying for an APS job: cracking the code’. To be eligible to apply for this position you must meet the below eligibility criteria. · Be an Australian Citizen at the closing date of application. · The successful applicant must be able to obtain, hold and maintain a security clearance of an appropriate level relevant to this role. · Commencement of employment is subject to the successful applicant undergoing and satisfying pre‑employment screening, which includes a police history check. Recruitability RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the position. For more information please visit the Australian Public Service Commission website. Hearing or speech impaired applicants are invited to use the National Relay Service by contacting 133 677, and requesting to be connected with our Recruitment team on in order to obtain selection documentation. Technical Assistance If you require technical assistance, call our Recruitment team on or email A merit list/pool may be created from this process. If you are successful for the merit pool, your details may be shared with other Australian Public Service agencies unless you choose not to have your details disclosed. #J-18808-Ljbffr