Part-Time Office Assistant

vor 2 Wochen

Council of the City of Sydney, Österreich Unified Fire Protection Pty Ltd Vollzeit

Unified Fire Protection Pty Ltd – Norwest NSW Unified Fire Protection is a specialist provider of fire safety and protection services. We are seeking a motivated and dependable Office Assistant to support our Accounts/Administration & Service Coordinator. This is a part‑time role, ideal for someone with strong attention to detail and good communication skills who can multitask in a busy environment. Key Responsibilities Office Administration Answer incoming phone calls and handle general inquiries Monitor service and accounts email inboxes for requests, directions, and purchase orders File and archive work requests, invoices, orders, and other documents Maintain subcontractor records and insurance details Liaise professionally with clients, vendors, and Unified Fire Protection personnel Assist with maintaining customer satisfaction and site documentation accuracy Raise and receipt purchase orders for materials, equipment, and services Learn and back up Accounts Administrator, including MYOB and Simpro functions Enter vendor invoices and process employee timesheets into Simpro Monitor accounts email for supplier statements and financial queries Keep up to date with the latest occupational health and safety matters that affect the Company’s personnel. Assist with electrical and sprinkler take‑offs from tender drawings (e.g., counting detectors, speakers, sprinkler heads, hydrants & measuring pipework) Raising Purchase Orders for materials and equipment for both Service Technician’s, Minor Works Tradesperson’s and Major Works then receipt and complete vendor invoices once approved Ensure that all work carried out by Unified Fire Protection is carried out to the complete satisfaction of the client and management. Skills & Experience Previous admin or accounts experience preferred Knowledge of MYOB and Simpro (or willingness to learn) Strong attention to detail and accuracy Good communication and customer service skills Comfortable working independently and managing multiple tasks #J-18808-Ljbffr

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