Data and Systems Processing and Reporting Officer

Data and Systems Processing and Reporting Officer Australian Department of Industry, Science and Resources – Melbourne VIC The Department of Industry, Science and Resources and our broader portfolio are integral to the Australian Government’s economic agenda. Our purpose is to help the government build a better future for all Australians through enabling a productive, resilient and sustainable economy, enriched by science and technology. We do this by: Growing innovative & competitive businesses, industries and regions Investing in science and technology Strengthening the resources sector. The APS and the department offer a clear direction and meaningful work. You will be able to create positive impact in people’s lives whilst contributing to improved outcomes for Australia and our people. If you would like to feel a strong connection to your work and you are accountable, committed and open to change, join us in shaping Australia’s future. Please see the APSC’s APS Employee Value Proposition for more information on the benefits and value of employment within the APS. About the team Procurement and Contract Management (PCM) forms part of the Strategy, Performance, Procurement and Assurance branch within the Chief Finance Officer Division (CFOD). Business lines are responsible for procurement and contract management activity within the department, with the PCM team providing support to ensure the department undertake compliant, effective procurement. PCM area has three distinct teams who work together to provide this support: Procurement and Contract Management Support Services provide front line assistance to DISR staff to conduct procurement and contract management activities. Data & Systems enable the effective use of data and systems, processing and reporting, to ensure efficient and effective procurement activities and decision making. Strategy, Governance and Policy develop and maintain the policies and processes for DISR to achieve industry best practice procurement and contract management practices. Our department is committed to inclusion and diversity, with an ambition to be a great place to work. Everyone matters, and this is reflected in our workplace culture, where everyone is valued and respected. Our ideal candidates will add to this culture and contribute to making our workplace great. The opportunity Our team undertake the manual processing for procurement and grants and upload the relevant details to AusTender and Grant Connect. We also prepare and distribute all the reporting on behalf of the CFO Division (senate estimates, Questions on Notice, Annual and Quarterly reporting) in relation to procurement and contracts. Our focus being on accurate and timely reporting, knowledge and guidance material to assist business areas in relation to their mandatory reporting requirements, and processing information in TechOne ensuring compliance. The APS5 Procurement Officer provides technical expertise and professional advice to support procurement activities. The role operates under limited direction, exercising sound judgement to ensure compliance with relevant legislation, policies and frameworks. It contributes to business unit outcomes through effective planning, stakeholder engagement, and continuous improvement initiatives. The ideal candidate is someone who is a team player with great communication skills. They are confident and strive for accuracy with data entry, enjoy working in systems and maintaining data and records. Key Skills / Personal Attributes: Strong attention to detail and ability to follow established processes. Strong understanding of procurement legislation, policies and frameworks. Ability to exercise professional judgement and manage competing priorities. Effective communication and stakeholder engagement. Ability to manage competing priorities and meet deadlines with limited supervision. Willingness to learn and apply procurement policies and procedures. Analytical and problem-solving capabilities to identify and mitigate risks. Collaborative approach and ability to build positive working relationships. Experience required: Demonstrated experience in managing procurement activities within a government or similar environment. Knowledge and understanding of PGPA Act, CPR's and financial frameworks. Experience and knowledge in departmental reporting. Qualifications: No formal qualifications are required, however qualifications in a related field would be beneficial. The key duties of the position include: As the Data and Systems Processing and Reporting Officer, you will: Manage end to end procurement processes in accordance with PGPA Act and Commonwealth procurement rules (CPR’s). Provide professional advice on procurement strategies, risk management and compliance requirements. Prepare and review procurements documentation and records in relation to processing and reporting activities. Liaise with internal and external stakeholders to ensure timely and effective reporting. Contribute to continuous improvement initiatives and support less experienced staff. Complete data entry in procurement systems (e.g., TechOne) and reporting platforms (AusTender, GrantConnect). Support the team with routine reporting requirements, including contract variations and tender documentation uploads. Action procurement queries and escalation complex issues to senior staff. Provide administrative support for procurement and reporting functions. Contribute to continuous improvement by identifying opportunities to streamline processes. Promote and demonstrate behaviours consistent with APS Values and the accountability framework. Eligibility To be eligible for employment in the APS and the department, candidates must be Australian Citizens. Positions require a Baseline security clearance, and successful candidates will be required to obtain and maintain a clearance at this level. Notes Flexible Working arrangements The department does currently offer flexible work opportunities for many roles. The team is currently located in Brisbane, Canberra, Adelaide, or Melbourne, although flexible or remote work arrangements may be considered. Please reach out to the contact officer to discuss this further. Merit Pool A merit pool may be established and used to fill future vacancies within 18 months from the date the vacancy was first advertised in the Gazette. Right to Disconnect The Fair Work Legislation Amendment (Closing Loophole No. 2) Act 2024 provides an enforceable workplace right for an employee to refuse contact or attempted contact from an employer or third party, outside of their working hours, unless the refusal is unreasonable. For further information please review the Right to Disconnect in the Public Sector guidance from the APS. Getting to know the Department of Industry, Science and Resources (DISR) The department’s Enterprise Agreement and policies provide for a flexible working environment to assist staff balance their work and home life. Staff and managers work together to balance the operating needs of the department with the needs of the individual. Options may include full time/part time working arrangements, working from home or other arrangements. Our employees say they recommend our department as a good place to work. Our workplace is one that encourages and supports all employees to have a sense of belonging and a culture that allows them to bring their authentic selves to work every day. Our reconciliation vision supports a workforce with opportunities and career pathways for Aboriginal and Torres Strait Islander peoples. The vision allows them to feel empowered and helps to ensure that the department and broader community can benefit from the knowledge and experience of Australia’s First Peoples. We encourage applications from people of all ages, abilities, nationalities and backgrounds including Aboriginal and/or Torres Strait Islander people, mature age, culturally and linguistically diverse people, people of the LGBTIQA+ community and people with disability. The department wants to give candidates the opportunity to demonstrate their full potential during a recruitment process. We encourage candidates who require any adjustments or support as part of the recruitment process to reach out and discuss them with the job’s contact officer. Candidates are also welcome to contact our Inclusion team at *********@industry.gov.au for a confidential discussion if you identify from any of these diverse backgrounds and would like to discuss how we can support you. Be careful - Don’t provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad. #J-18808-Ljbffr