Music/Arts Administration Officer

Music/Arts Administration Officer - Eltham High School Department of Education Victoria – Eltham VIC 7d ago , from Department of Education & Training Victoria Eltham High School is a large secondary school on the urban‑rural fringe of North‑Eastern Melbourne. The school’s primary focus has always been to enhance student outcomes through the provision of high‑quality teaching and learning strategies. Eltham High School is highly regarded as an educational institution. Its reputation as an outstanding academic school is well recognised within the community and education circles. The co‑curricular opportunities offered to our students across a range of areas – including the performing and visual arts programs and the elite sports program – are outstanding. Engagement with student leadership initiatives is sustained across all areas and levels of the school. Eltham High School has established a tradition through its strong commitment to the areas of: Inspiring through excellence , Creativity , Individuality , Social Justice . Eltham High School is a school with high expectations where you feel safe to be yourself and are challenged to think critically, work independently, in teams, show leadership and achieve success along many pathways. We believe that the “Deeds that Count” are: Respect , Integrity , Respect for diversity and Environmental and social responsibility . Further information is available at Selection Criteria SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role. SC2 Demonstrated capacity to work and collaborate with others in a team environment. SC3 Demonstrated capacity to communicate effectively in a team environment, including high‑level oral and written communication skills. SC4 Possess the technical knowledge and expertise relevant to the position. SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area. SC6 A commitment to professional learning and growth for both self and others. Role An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program. It supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups of up to four in controlled circumstances where the responsibility for students remains clearly with a teacher. Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3). A role at this range may include: Specific support tasks to achieve outcomes (e.g., ensuring data is properly maintained) or the co‑ordination of a work area under the direction of the principal or a manager. Assisting teachers within an educational program by undertaking specific support tasks or coordinating the support function. Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g., enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction. Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples. An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained. Responsibilities Music/Arts Administration Tasks In collaboration with the Director of Music, plan and organise music concerts and events. In consultation with the Director of Music, work to increase the online presence of the music program. Manage music department phones, queries, email and written correspondence as required. Raise purchase orders, process invoices and manage instrumental teaching room schedules. Coordinate the organisation and consolidation of casual music staff timesheets. Book venues and facilities as required and maintain accurate records. Assist with the maintenance of accurate database records on students, staff, assets, performance uniforms and the music library. Attend to the annual operational requirements of the school such as ensuring routine annual tasks are carried out for compliance purposes. Assist with the ongoing care and maintenance of musical instruments, including maintaining database and asset register. Attend scheduled staff meetings and carry out other duties as required to ensure the success of the Music Program. Coordinate with the Director of Music regarding travel and accommodation requirements for external music events as required. Undertake other duties as directed by the Director of Music, Business Manager and Principal. Assist the Friends of Music Committee with events as required. Attend the Music Department concerts and other events out of hours as required by the Director of Music and School Leadership. Music Library Tasks Ensure that print music resources required by the music program are procured in a timely manner, distributing music and practice parts and maintaining records of all music used. Scan music for practice parts and assist with the preparation of music folders. Assist with maintaining accurate inventories for incoming music purchases. Assist with always maintaining the music library in a clean and tidy state. Ensure that the music library database is maintained and up to date. Essential Personal Qualities Experience working in Music/Arts Administration in a similar role. Exceptional interpersonal skills including the ability to build relationships with a wide variety of people including music staff, students, parents and external providers. Good technical aptitude and understanding of IT systems, software and databases; including Word, Excel, Microsoft Teams, Compass, Cases, Adobe Indesign or similar software. The ability to design and create official programs for major concerts. Musical literacy including the ability to read music to assist in the preparation of music resources for rehearsals and performances in consultation with the Director of Music. Outstanding written and verbal communication skills with fine attention to detail. The ability to plan and assist with logistical requirements for concerts and events. A high level of initiative and a willingness to be flexible within the role to ensure that the music program and event requirements are met on time. Desirable Personal Qualities Tertiary qualifications in music/arts administration or equivalent relevant experience. A familiarity with and interest in music education and performing arts in Australia. For any further details about the music department or this role you can contact the Director of Music, Mr Rick Keenan at ***********@education.vic.gov.au . Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position. Diversity and Inclusion The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms – culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines). Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division via *******@education.vic.gov.au . Applicants seeking part‑time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case‑by‑case basis and will be subject to the operational requirements of the school. Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at: DE Values The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at: Conditions of Employment All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre‑employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at Be careful – Don’t provide your bank or credit card details when applying for jobs. Don’t transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad. #J-18808-Ljbffr