Project Officer

Get AI-powered advice on this job and more exclusive features. About Us We create thriving places and connected communities. We bring together transport, planning, land use, precinct and policy functions in a single department to deliver the best outcomes for Victorians. Job Title – Project Officer Requisition ID – 8927 Work Type – Fixed Term Full Time Fixed Term Period – 36 months Location – Melbourne – CBD Date Posted – 12 Nov 2025 About The Role The Project Officer will support the Director, Commercial Bus Contracting Reform and Transactions, in delivering high-value and complex projects through effective coordination and administration. This role involves managing project activities, governance calendars, procurement and engagement of advisors, budgeting and reporting, and ensuring smooth communication across stakeholders. The successful candidate will have experience working in multidisciplinary teams, strong stakeholder management skills, and the ability to thrive in a dynamic, fast-paced environment while taking initiative and working independently to achieve project and branch outcomes. Key Selection Criteria To be successful in this role, the ideal candidate will demonstrate strong project coordination and stakeholder management skills, with the ability to support complex commercial and contractual projects in a fast-paced environment. Success in this role relies on strong organisational and analytical capabilities, attention to detail, and the confidence to manage competing priorities while maintaining productive relationships across teams and stakeholders. Experience in project administration or commercial transactions, sound judgement, and a collaborative, adaptable approach to delivering quality outcomes is required. Position Accountabilities Assist the Director in project administration, project and tasks management, communication and coordination of calendars for various governance forums. Assist in procurement and management of advisors, project budgeting and reporting, general transaction management, and coordination of other project matters with an outcome focus. Establish and maintain positive working relationships with stakeholders both within and external to the Department of Transport and Planning. Assist with the preparation of reports, briefings, advice, presentations and other project related documentation for internal and external stakeholders. Effectively manage records (including sensitive and confidential material) to meet corporate document control guidelines, including keeping minutes of meetings. Qualifications Mandatory: A relevant tertiary qualification in commerce, finance, economics, business management, law, or related discipline. Desired: At least two years’ experience as executive assistant or administrative support in a relevant commercial project / transaction setting. Experience working with State or Federal Government. Culture Value We welcome applicants from a diverse range of backgrounds representing the community that we serve, including veterans, parents, carers, First Peoples, people with disability, multicultural, multifaith and LGBTIQA+ individuals. As an equal opportunity employer, we are committed to fostering a safe, inclusive, and high-performance culture. What We Offer Working at the Department of Transport and Planning provides people with the opportunity to contribute to creating thriving places and connected communities for all Victorians. Pre‑employment checks and employment conditions All new appointments will be subject to a National Criminal Records Check, Misconduct Screening, and a Qualification Check where required. Information provided will be treated in the strictest confidence consistent with the Privacy and Data Protection Act 2014. Applicants must be an Australian Citizen, Permanent Resident, or hold a valid work permit or visa. Non‑VPS applicants will be subject to a probation period of six months. How To Apply Click the ‘Apply’ button to be redirected to our recruitment platform, where you may need to create an account to submit your application. If you have any issues, click here for a Quick Reference Guide on how to apply. Applications close at 11.59pm on Tuesday, 25th November 2025 . Please include both your resume and a cover letter. All applications must be submitted via the online portal; we are unable to accept email or manual submissions. For further information about the role, please contact Asim Baig, Director, Commercial Bus Contracting Reform and Transactions via . Important Information: If you require any adjustments to fully participate in the recruitment process, or need the advert or attachments in an accessible format (e.g., large print), please contact us by phone or email. We’re here to support you. #J-18808-Ljbffr