Casual Office Administrator

Organisation: PIT Gymnastics Location: 40 Heaths Court, Mill Park Employment Type: Casual (2–3.5 days per week) Pay Rate: In accordance with the Fitness Industry Award (~$30/hr – to be confirmed) Reports To: Administration Lead / Club Management Casual Office Administrator About PIT Gymnastics Established in 1979, PIT Gymnastics has long been a recognised leader in recreational and competitive gymnastics in Melbourne’s northern suburbs. Thousands of children and families have participated in our programs, from structured gymnastics classes to school groups, birthday parties and free‑play sessions. Our mission is enrich lives through physical activity , providing high‑quality, engaging, and enjoyable gymnastics programmes for participants of all ages. Our administration team is experienced, supportive and collaborative and all contribute to the success of the club. Position Summary The role of the Casual Office Administrator supports the daily operations of the centre through administrative duties, customer service, and communication with families, staff, and coaches. This role is essential to ensuring smooth business operations and maintaining a welcoming environment for children and families. This position is ideal for someone seeking ongoing casual work while contributing to a meaningful and active community organisation. Preference given to applicants available Tuesdays, Wednesdays, Thursdays and possible Saturdays morning (all days and times negotiable). Why Work With PIT Gymnastics Supportive, family‑friendly environment Flexibility of hours open to negotiation Opportunity to grow administrative and digital skills Positive workplace where staff enjoy coming to work Long‑standing, trusted organisation in the community Key Responsibilities Administration Duties Manage and maintain enrolments, class adjustments, invoicing, and reporting using iClassPro Assist with data entry, document preparation, and database updating Support administration leads with planning and coordination of club events, holiday programmes and internal projects Customer Service Respond to parent and customer enquiries via phone, email and in person Provide reception support during class times Communicate clearly and professionally with families regarding class timetables, invoicing & payments, policies, uniform sizing and general information Marketing & Digital Tasks Support creation of social media content and announcements Assist with Canva designs, graphics, and other promotional materials Help maintain accurate and engaging online communications Internal Support Work collaboratively with gymnastics coaches to support class operations Assist with administrative aspects of classes, attendance, and coach communication Required Skills & Attributes Proficient IT skills, including Excel, Word, Canva, ChatGPT, social media platforms and iClassPro Willingness to extend knowledge and learn new operating systems such as iClassPro Strong verbal and written communication skills with adults and children Ability to remain patient, calm, and professional when assisting families High attention to detail and accuracy in admin tasks Ability to multitask and prioritise during busy or high‑traffic times Reliable, punctual, and committed to positive workplace culture Requirements & Compliance Working With Children Check (WWCC) – mandatory First Aid certification required eventually (not essential upon commencement) Work Conditions & Hours Approximately 2–3.5 days per week On‑site parking available Additional hours may be offered during peak seasons or club events Start date: Immediate , with trial period late 2025 and casual employment into 2026 How to Apply Please submit your CV and cover letter to: *******@pitgymnastics.com.au Only shortlisted applicants will be contacted. #J-18808-Ljbffr