Receptionist/Administration Support

Department of Education Victoria – Bendigo VIC 1d ago, from Department of Education & Training Victoria Bendigo South East College is a 7‑10 secondary school in regional Victoria. The College encourages the pursuit of excellence by all members of our learning community and offers a comprehensive curriculum based on the Victorian F‑10 Framework. Students at Years 8, 9 and 10 have choice in their subject selections, including specialisms in sports (ADP) and the arts (ACA). At Year 10, VCE and VET subjects are also available. The College’s student support structure consists of Year Level Leaders, House Advisors, Group Advisors, the Student Support Team and the Principal team. In addition to Assistant Principals, the Timetabler and Daily Organiser, Heads of Curriculum, Learning Specialists and staff responsible for Special Learning Programs, Information Technology and Pathways advice. Selection Criteria SC1 – Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role. SC2 – Demonstrated capacity to work and collaborate with others in a team environment. SC3 – Demonstrated capacity to communicate effectively in a team environment, including high‑level oral and written communication skills. SC4 – Possess the technical knowledge and expertise relevant to the position. SC5 – Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area. SC6 – A commitment to professional learning and growth for both self and others. Role An education support class position performs tasks in accordance with guidelines, accepted practice and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational programme. The role supports the educational services provided to students but does not include duties of a teacher, as defined in Clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students may be required individually or in groups of up to four in controlled circumstances, with responsibility for students remaining clearly with a teacher. Certification and/or qualifications of up to three years may be required at this level. A role at this range may include: Specific support tasks to achieve outcomes, such as ensuring data is properly maintained or coordinating a work area under the direction of the principal or a manager. Assisting teachers within an educational programme by undertaking specific support tasks or coordinating the support function. Supervised health and wellbeing support tasks, medical intervention support tasks or other specialised student/teacher support roles, requiring specific qualifications and training. Technical tasks requiring knowledge of basic technical and/or scientific principles used to develop and adapt work methods, such as routine technical support in libraries, science or information technology. At base level the position will initially be limited to routine tasks carried out under close supervision and direction. Work that carries an element of independence will generally involve a limited number of tasks performed regularly where priorities are clear, procedures are well established and direction is readily available. Subject to specific qualification and training requirements, an employee may progressively undertake coordination, specialised support tasks or technical tasks as experience increases. Responsibilities Provide routine clerical or other administrative support, including telephone, front‑office enquiries, mail deliveries, stock control and meeting support. Maintain, enter and retrieve data from the school’s IT systems, such as the records system, including computerised student, staff and school records. Maintain and update office records, enrolment data, diary records and basic written records. Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g., form letters, newsletters). Coordinate delivery of administrative services within the school. Determine and manage work priorities within the school office in consultation with the Business Manager. Develop and implement strategies to ensure effective administrative procedures. Support acquisition of purchasing requirements within school policy and procedures. Manage client reception and office operations. Liaise with school staff regarding support requirements. Backup support for VASS and/or VET administration. Assist in delivering first aid to students and student services. Monitor and maintain visitor sign‑in/out system. Provide backup support to Accounts Receivable and Accounts Payable roles. Complete other duties as directed by the Principal. Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfil the specific requirements of the position. Diversity and Inclusion The department is committed to diversity and inclusion, fostering a workforce that reflects the communities we serve. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. The department provides reasonable adjustments for staff with disability. Further support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division. Child Safe Standards Victorian government schools are child‑safe environments. All school staff are committed to protecting students from abuse or harm in accordance with child‑safe standards. The Child Safety Code of Conduct is available at . DE Values The department’s employees commit to upholding departmental values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. These values complement each school’s own values and underpin the behaviours the community expects from Victorian public sector employees. Further information is available at . Conditions of Employment All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be subject to a satisfactory pre‑employment condition check. A probationary period may apply during the first year of employment. Detailed information on all terms and conditions of employment is available on the Department’s Human Resources website at . #J-18808-Ljbffr