Administrative Officer

Administrative Officer – Curtin Institute for Data Science Job Reference: About the Role The Curtin Institute for Data Science (CIDS) is seeking a detail‑oriented Administration Officer to support our technical team with administrative and operational requests, organize internal and external events, support and coordinate our HDR students, and work closely with Curtin’s central services. Our ideal candidate must be available for an immediate start following interviews in early or mid‑January 2026. Responsibilities Providing comprehensive administrative and operational support to the CIDS team. Liaising with Curtin’s Central Services on behalf of CIDS, including the University’s Travel Team, to arrange and coordinate business trips for CIDS staff. Organizing and coordinating internal and, to a lesser extent, external events, including sourcing and organizing venues, catering, suppliers, ticketing, and promotional activities. Supporting and coordinating our HDR students (onboarding, organizing milestone presentation timeslots, and providing logistical and administrative support). Establishing and maintaining efficient administrative processes and practices. Responding to incoming enquiries and requests from internal and external stakeholders in a proactive, accurate, customer‑focused, and professional manner. Supporting our marketing team, if required. Selection Criteria Essential – A relevant diploma qualification and experience, or extensive administrative experience and broad knowledge. Essential – Ability to prioritize deadlines and pay strong attention to detail. Essential – Well‑developed oral and written communication skills, with the ability to produce clear and concise documentation. Essential – High‑level interpersonal skills, with the ability to liaise and build rapport with diverse stakeholders with cross‑cultural sensitivity. Essential – Proficiency in Microsoft Office and Adobe tools for creating business documentation. Desirable – Previous experience in a research environment within the tertiary education sector, and/or experience as an administrative officer, executive assistant or event coordinator. Role Requirements This is a fixed‑term contract; you will require current work rights in Australia that match the tenure of this role to be considered. Successful applicants are subject to a National Police Clearance, and background, integrity, and reference checks to Curtin’s satisfaction. About CIDS The Curtin Institute for Data Science (CIDS), established in 2016, is an interdisciplinary knowledge accelerator that applies data science and high‑performance computing to provide innovative solutions to real‑world problems across government, industry, and academia. With a growing network of SMEs and external organisations, CIDS supports 30‑40 research projects per year, working with over 100 external partners. The Institute is supported by a dedicated team of over 40 specialist technical staff and access to more than 200 research academics from across Curtin University. About Curtin University Curtin University stands among the top one percent of global universities (ARWU 2025 rankings). We are committed to integrity, respect, courage, excellence, and impact, and we actively promote a diverse and inclusive workforce. For more information, visit our Diversity and Inclusion page. What We Offer You Generous benefits including additional leave, salary packaging, health and wellbeing services, and discounts for retail, travel, and more. Campus life with art gallery, gym, childcare and medical centre, bus station, accessible parking, and food options including a supermarket. Application Process Submit an up‑to‑date resume and a cover letter (not more than two pages) that outlines your interest and demonstrates how your background meets the position’s selection criteria. Applications will be accepted only through the official application portal; please do not email applications to the posted contact address. Late applications or those received via email will not be considered. Applications close 8.30pm (AWST) Friday, 19 December 2025. Please contact our careers team on or *** (option 3,1), quoting the reference number. We do not accept applications from recruitment agencies at this time. Application Closing Note Applications close 8.30pm (AWST) Friday, 19 December 2025. Late applications or applications received via email will not be considered, and only successful candidates will be contacted. #J-18808-Ljbffr