Bookkeeper & Admin

JO 15791 | Bookkeeper & Admin Status: Full time / 40 Hours / week Work Schedule: 9:00 AM to 5:00 PM AEST / 7:00 AM to 3:00 PM PHT Why choose Remote Staff? 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance. 17+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007. Competitive and negotiable compensation (depending on skill level & experience) 100% coverage on Government Contributions Remittance to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction. Terms and conditions apply. Key Responsibilities As our client’s new Bookkeeper & Administrative Assistant, you won’t just manage the books — you’ll help keep the business running smoothly behind the scenes. In this fast-paced, creative environment, your attention to detail and proactive mindset will directly support the company’s growth and day-to-day operations. Bookkeeping & Finance Take ownership of the full bookkeeping function using Xero, ensuring accurate and timely financial records Run fortnightly payroll and superannuation processing for a small but busy team Prepare ABA files for payroll and supplier payments Reconcile bank and credit card transactions efficiently and accurately Oversee weekly accounts payable, ensuring subcontractors and suppliers are paid on time Manage invoice intake, collaborating with internal team members for accurate processing Prepare BAS and GST documentation, keeping the business compliant with Australian tax laws Collaborate with external accountants for tax filings and year-end reporting Develop financial reports such as profit and loss, cash flow statements, and budgeting forecasts Set up and maintain Fathom reporting dashboards to provide actionable financial insights Administrative & Operational Support Support daily business operations by handling key admin tasks, freeing up the team to focus on client relationships Enter event and performance bookings into Monday.com, keeping the CRM up to date Draft and send artist and venue contracts, tracking signatures and key dates Organize and maintain digital filing systems for easy access to key business documents Manage internal calendar updates, reminders, and task tracking Handle email correspondence related to bookings, contracts, and client / artist follow-ups Assist with quote and invoice tracking, ensuring documents are aligned with bookings and contract terms Help improve internal workflows and contribute ideas to streamline operations Qualifications We’re looking for someone who thrives on precision, loves structure, and has a knack for supporting creative teams behind the scenes. If you’re a numbers whiz who also enjoys making things run like clockwork — you’ll feel right at home here. Minimum of 5 years professional experience in bookkeeping, finance, or accounting support Deep hands‑on experience using Xero – you’re confident and efficient navigating its full capabilities Solid knowledge of Australian accounting standards, GST / BAS, and payroll processing Experience working with or supporting external accountants for tax lodgements and compliance Ability to prepare and interpret financial reports (P&L, budgeting, cash flow forecasting) Background in using tools like Dext, and Monday.com is a strong plus Organized, detail-driven, and capable of handling multiple priorities independently Strong written and verbal communication skills for email and contract follow-ups Holds a Certificate or Diploma in Bookkeeping or Accounting (highly desirable) Experience working remotely or in a small business environment is an advantage Bonus points if you’ve supported teams in events, entertainment, or creative industries If you're a skilled bookkeeper with a knack for admin and a love for organized operations, this is your opportunity to be part of a creative, high-energy team working behind the scenes of unforgettable entertainment experiences. #J-18808-Ljbffr