Administration Assistant

vor 12 Stunden

Shire of Wellington, Österreich Superior Energy Services Vollzeit

General Administration Provide front-desk reception services with a friendly and professional manner. Receive and correctly route incoming and outgoing telephone calls. Keen attention to detail is essential Professional presentation and manner Greet visitors and determine the nature of their visit; issue visitor passes and maintain visitor logs; alert appropriate party of visitor. Travel & Accommodation Bookings for both staff and field personnel – including but not limited to Hire Cars, Airfares, Hotels. Australia Post - Incoming / Outgoing Mail – sort and distribute and maintain Mail Register. Maintain the Archiving Storage System – Registry, Organisation & Disposal of previous records. Arrange and maintain bookings for Conference Room. Arrange catering for meetings when requested. Assist Management with meetings and agendas. Upkeep Office Stationery including general office stationery, letterhead, envelopes, business cards, etc. Maintain Common Areas (Kitchen, Tea Room, Conference Rooms, Reception Area). Submit Credit Applications when and as required. Develop and update Work Instructions as and when required ensuring they are current & readily available. Arranging company functions and events as required Other Support Update training records and monitor attendance rates. Assist with training logistics scheduling and monitoring attendance rates. Monitor and facilitate refresher training. Upload appropriate documentation and certification records into respective company software platforms. Respond to training enquiries from personnel as required. Assist with data and document collection with regard to processing passport and visa applications, renewals and maintenance. Schedule and maintain routine medical appointments for required personnel, and ensure all immunizations are current prior to international travel. Ensure appropriate HR operational processes are supported and completed, including pre-employment and new hire documentation, employee acknowledgements, offer letters, police certificates, and medicals. Assist with data entry of time and attendance up to and including processing of biweekly payroll. Maintain electronic employee files and review for discrepancies; follow up with Operations Manager and Supervisor as needed. Assist with coordination of PPE orders for shop and field personnel. The above statements are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified; nothing restricts the company’s right to change, assign, or reassign duties and responsibilities at any time or for any reason. #J-18808-Ljbffr

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