Admin Assistant

Admin Assistant (or Senior Assistant) at a Speech Pathology Practice Part-time or Full-Time Admin Assistant or Senior Admin Role at a private Speech Pathology practice: Bookkeepers also encouraged to apply for a Bookkeeping Role. About the Role: We are seeking an administration assistant (or Senior admin assistant) to help with the day to day running of a private Speech Pathology practice. Once successful, days and hours can be negotiated based on your availability/preference. The role may include the opportunity to work from home (in the afternoons or as needed). The role is based in Eleebana (not client facing). About the Practice: Lisa Forbes Speech Pathology is a private Speech Pathology practice that provides services purely to adult clients in the Sydney area. Lisa Forbes is the Principal Speech Pathologist and Director, who has been running the practice for over 20 years. She is also the Speech Pathology Australia NSW/ACT Private Practice Network Leader and the person you will be working alongside daily. This role would be greatly suited to someone interested in working for a practice with a great reputation, to assist in making a positive difference in client’s lives, to be a collaborative asset to our Speech Pathologists, and to grow your skills in the allied health sphere :) You will: Make phone calls to newly referred clients to make an initial booking, and collect any information provided Assist in all document handling i.e. complete forms, scan, file, print as needed Assist in managing emails with Lisa Assist with creating and processing invoices and basic bookkeeping (training can be provided) Organise referrals and client information (for record keeping) Obtain staff records/insurances/competencies and ensure they are kept up to date Provide administration support to our Speech Pathologists (i.e. formatting/proofreading their reports, provide any documentation or emails they need sent to clients) Liaise with residential aged care facilities, support coordinators, aged care providers regarding clients/residents/participants as needed Help to schedule client appointments (good knowledge of the Sydney area is beneficial but not required) Oversee waitlist Open to suggesting improvements to systems and processes Order products, fluids or communication devices for clients as needed Updating procedures and policies documentation as necessary Performing other administration tasks as directed Positive attitude and passionate about delivering a high level of customer service and assistance Friendly personality Show initiative, motivation and enthusiasm Excellent computer skills, including Microsoft Word and Excel High level of verbal and written communication skills Ability to work as part of a team and independently, as well as receive directives Typing speed above 70 wpm (as you may occasionally have to type documents/emails as dictated by Lisa) Live within 20mins of Eleebana and have access to your own car/vehicle Experience in medical or allied health practice Experience in administration/organisational role, practice management or customer service (e.g. PA, secretary or bookkeeping) Experience with Medicare, Xero, Canva, DVA or NDIS processing (training can be provided) Gain a police check before commencing and must have Australian citizenship Please also include in your application: The days you are available to work Your preferred amount of weekly hours and start/end times Your preferred rate of pay Your photo (to match faces to applications, due to a high number of applicants) Please send your CV, professional referees and cover letter addressing how you meet the criteria to ***************@gmail.com Only candidates successful for an interview will be contacted, looking then to an immediate start (or when able). Looking forward to hearing about you Lisa Forbes (Director/Speech Pathologist) #J-18808-Ljbffr