Administrative Assistant

Join to apply for the Administrative Assistant role at Dimensional Fund Advisors The Opportunity Dimensional Fund Advisors is looking to hire an experienced Administrative Assistant to support senior individuals across various departments. This is an opportunity to work in a dynamic culture of collaboration and innovation as part of a global business. The scope of the role is varied including calendar management, meeting coordination, expense processing and travel coordination. The Role Provide high level administrative support to senior individuals across multiple departments. Calendar Management for senior individuals, including coordination and scheduling of internal and external meetings both locally and globally Complete and submit multiple corporate card expense claims. Track training and declare gifts and entertainment to ensure compliance. Liaise with the travel coordinator to book domestic and international business travel for senior individuals. Assist with maintenance of inhouse electronic filing system (SharePoint / OneDrive). Other ad hoc duties may include but are not limited to; word processing, record keeping, data entry, reporting, filing, printing and binding. Qualifications Proven experience supporting multiple individuals and teams across different departments with the ability to manage competing priorities. 2 to 3 years of experience providing administrative support in a corporate environment, ideally working across multiple time zones and in a matrix environment. A track record of driving continuous improvement and an openness to learning new technologies. Strong communication and organisational skills, with the ability to multi-task and high attention to detail. A high degree of independence, initiative, and sound decision-making. A friendly and energetic team player who works well in a fast-paced environment. Strong working knowledge of Microsoft Office suite. Preferred but not required, experience with SAP Concur Expense management. Why DFA CBD office location with harbour views. Hybrid working model for most roles, which permits working 2 days remotely each week. This maximizes in person collaboration and interaction while simultaneously providing flexibility Further flexibility for those days in the office through our core hours policy of 10:00 a.m. to 3:00 p.m., allowing all employees the opportunity to balance work with their personal and family needs. Great career opportunities, both locally and potentially abroad.Subsidized health insurance for individuals and family with several ‘nil-cost’ options available for individuals. Access to our health and fitness incentive program. Up to 16 weeks of paid primary caregiver leave if you have worked with us for 12 months or more. We provide financial and other support for those on a fertility journey, seeking to adopt, expecting a child or with a newborn, or entering menopause. Reimbursement for pre-approved study, such as CFA, via our Global Education Assistance Policy as well as access to exam leave. Free access to mental health and wellbeing support for you and your family through our Employee Assistance Program. Access to life and salary continuance insurance. Inclusive and fun social events and activities including Culture Quarters, monthly Take 5 events, run clubs, netball teams and more Training to staff and leadership on sexual harassment, discrimination and the importance of respectful, safe and inclusive workplaces. Seniority level Associate Employment type Full-time Job function Administrative #J-18808-Ljbffr