Lead Scheduling Coordinator

Join Our Team as a Lead Scheduling Coordinator – Wangara iVac WA is a proudly Western Australian, family-owned company specialising in high-powered vacuum operations across civil, mining, industrial and government sectors. Since 2020, we’ve grown rapidly — expanding our fleet, entering the mining sector, and supporting major projects including the Mitchell Freeway Extension, Tonkin Gap, Metronet, Water Corporation emergency works, and Perth Airport redevelopment. Are you an experienced administrative professional with exceptional attention to detail, sharp organisational skills, and a talent for keeping people and workflows running smoothly? If you thrive in a fast-paced environment where accuracy and rapid response matter, this role is for you. We’re looking for a proactive Lead Scheduling Coordinator to support the smooth delivery of daily operations and be a key link between our clients, crews, and management team. What You’ll Be Doing Carefully schedule daily and weekly works using our custom software, ensuring accuracy and efficiency Allocate workers, vehicles and equipment to jobs with precision Professionally communicate job plans to supervisors and crews Respond quickly to client bookings, queries and last‑minute schedule changes Coordinate accommodation, travel and site inductions with the Admin team Maintain and update essential documentation What You’ll Bring Strong administrative experience, including scheduling, rostering, logistics or coordination Exceptional attention to detail and a commitment to accuracy Ability to respond promptly and professionally to customers and internal teams Confident communication skills when working with staff across all levels Full Microsoft Office proficiency Ability to stay calm, organised and solution-focused under pressure A positive, team-first attitude and a willingness to take ownership Who Will Suit This Role Enjoys being the “go-to” person who keeps operations running smoothly Has a natural ability to organise people, resources and shifting priorities Takes pride in accurate admin work and double-checking the details Communicates clearly, confidently and professionally with both clients and field staff Works well under pressure and can adapt quickly when plans change Loves supporting a busy team and finds satisfaction in problem-solving Wants a stable role with long-term career growth in a respected WA business What’s On Offer Monday – Friday, 8:30am to 5:30pm Full training provided by experienced staff Supportive team environment and genuine career growth opportunities Work phone provided Join a stable, expanding WA business where your contribution truly matters What You Need to Know About Us Strong operational capability – trusted by major contractors, local government, and Tier 1 clients A professional leadership team – with a Managing Director, Operations Manager, Senior Administrator and HR/Legal providing daily support to staff A positive, female-friendly, people-first workplace culture – built on professionalism, safety, teamwork and respect And most importantly, what it’s like to work here: Regular staff BBQs and team-building social events — we value connection and morale A fully stocked fridge and pantry — available to all staff, every day Supportive and hands-on management — you’ll work closely with a stable leadership team who genuinely invest in staff success Clear structure and reliable systems — making your role easier and more efficient A growing and opportunity-rich environment — with ongoing expansion across WA and interstate Joining iVac WA means joining a stable, expanding business where professionalism is matched with strong team culture and where your contribution will be recognised and valued Application Information Which of the following statements best describes your right to work in Australia? How many years' experience do you have as a Scheduling Coordinator? Do you have experience in administration? Which of the following Microsoft Office products are you experienced with? Do you have experience preparing work rosters? Do you have a current Police Check (National Police Certificate) for employment? Do you have a current Australian driver's licence? #J-18808-Ljbffr