Program Coordinator

Program Coordinator (ICT Transformation) The Opportunity An established and critical player in the utilities sector is embarking on a multi-year, strategic transformation journey. This initiative is designed to introduce next-generation technology and overhaul core operational capabilities, ensuring the organisation is prepared for the rapidly evolving energy landscape. We are seeking a highly skilled and proactive Program Coordinator to provide essential project coordination services for a flagship component of this major operational transformation. This key program involves implementing a state-of-the‑art Operational Technology (OT) system , a generational leap toward a modern, contemporary network operation capability. Your expertise in governance, financial management, and documentation will be crucial in ensuring the successful delivery of this high-impact, strategic program within defined cost, scope, and delivery expectations. Key Responsibilities and Deliverables Working closely with Program and Project Managers, the Program Operations Lead, and the central Program Management Office (PMO), you will be responsible for: Documentation & Governance: Create, maintain, and manage comprehensive program/project documentation, plans, reports, and administrative artefacts, ensuring compliance with delivery standards. Prepare critical gating documentation (e.g., initiative plans, acceptance certificates, closure reports) as per the delivery framework. Financial Management: Develop and manage project-level financial forecasts, updating resource and financial data accurately and promptly for planning and reporting. Utilize systems like SAP to interrogate project costs and purchase order status. Scheduling & Control: Maintain project schedules, including resource allocation, progress tracking, baselining, and managing cross-dependencies. Assist in the identification and capture of program/project assumptions, risks, issues, and dependencies. Stakeholder Support: Provide secretariat support for key meetings (preparing papers, minutes, action items). Coordinate meetings, workshops, and key events with internal and external stakeholders. Contract Assistance: Assist with the development and maintenance of vendor contracts related to contract deliverables. Operational Support: Provide back-up support for other Project Coordinators within the broader transformation portfolio, including financial forecasting and managing governance boards. What You Will Bring to the Role Essential Skills & Experience: Extensive Experience: Demonstrated experience managing large transformational programs of work with significant impacts across people, process, and technology. Project Management Rigour: A successful track record in establishing delivery methodologies, governance structures, and robust reporting from the outset. Financial Acumen: In-depth understanding of project financial management , especially in relation to forecast management . Technical Proficiency: Advanced proficiency in Microsoft Word, Excel, PowerPoint, Microsoft Project, and Project Server . Relationship Management: Demonstrated success in developing and maintaining strong internal and external relationships, including successful engagement and influence of vendors and senior stakeholders. Organisational Excellence: High-level organisational, self-management, and time management skills, particularly in handling conflicting and multiple priorities. Drive & Initiative: A relentless pursuit of innovative thinking and continuous improvement, thriving in a fast‑paced, deadline‑driven environment. Qualifications Essential: Business administration and project delivery related qualifications and experience. Desirable: Tertiary qualifications in Project or Business Management, or related fields. Accreditation from PMI, AIPM, PRINCE2 Practitioner, or equivalent. Desirable Experience Previous experience working in a dedicated Program/Project Management Office (PMO). Experience in delivering real‑time Industrial Control System Operational Technology . Experience in the Energy/Utility sector , particularly exposure to transmission, distribution, and market operator functions. How to Apply If you are a highly motivated Program Coordinator looking to apply your expertise in a pivotal role that will shape the future of utility operations, please submit your CV and a covering letter outlining your relevant experience. Please note: you must have working rights in Australia, and be Brisbane based to apply. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background. Disclaimer Please do not provide bank or credit card details when applying for jobs. Avoid transferring any money or completing suspicious online surveys. If you see something suspicious, report this job ad. #J-18808-Ljbffr