Administrative Assistant

Government schools – Melbourne Northern Suburbs VIC The Northern College of the Arts & Technology, (NCAT), caters for Year 10-12 and tertiary students in Melbourne's North and across Melbourne seeking a specialised education in the Visual Arts, Design, Photography, Performing Arts or Trades and Technologies. As well as being a Senior College it is also an RTO running over 25 VET programs from Certificate II to IV and Diploma level. NCAT provides individualised programs and pathways for students wanting to pursue further study, employment or training in areas such as Art, Multimedia, Animation, Photography and Digital Imaging, Fashion & Graphic Design, Dance, Music, Sound Production, Screen/Video,Automotive, Electro-Technology, Integrated Technologies, Engineering, Plumbing, Furniture & Musical Instrument Production, Building & Construction, and Sport & Fitness. NCAT received The Age newspaper's 2022 "Schools that Excel" Award for its VCE results. Inthe same year, the Vocational Major Learning Specialist was awarded Teacher of the Year Award for the outstanding and unique integrated VCALs/Vocational Majors running at NCAT. From Year 10 students can choose to follow an Arts or a Technology or stream and then continue to specialise at Years 11 and 12 where they can do VCE, VET or a variety of specialist integrated VCE Vocational Major programs. Post Year 12 students can do Certificate IV programs in Music, Sound Production, Design, Visual Arts and Photography and the Diploma of Photography and Digital Imaging. NCAT is the only training provider in Australia running the Certificate III and IV in Musical Instrument Making and Repair. As well as running programs for its own full-time students, NCAT is also a regional provider of VET in Schools training to 700 students from 75other State, Catholic and Independent schools who come for training one day per week. NCAT has specialist Arts facilities includes purpose-built studios for drawing,painting, sculpture, printmaking and textiles/fashion disciplines as well as Apple Mac labs. Its Photography centre includes four photographic studios and blackand white and colour darkrooms.In the area of Music NCAT has tenfully equipped music practice rooms, twolarge music technologylabs, its own industry level music recording studio, Music recital room and performing arts centre. The college also has two dance studios and a dedicated theatre studies centre. The college is a recognized leader in Technology Education with Leading School status. Its VET programs are highly regarded for the quality and innovativeness of the delivery and the close links with industry. NCAT has unique,$17 million trades and technology facilities including a $12m Trade Training Centre. Facilities include extensive workshop for automotive, building & construction, engineering, electrotechnology, furniture/wood, integrated technologies/ robotics & telecommunications, musical instrument making & repair and plumbing. Overview of NCAT Selection Criteria SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role. SC2 Demonstrated capacity to work and collaborate with others in a team environment. SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills. SC4 Possess the technical knowledge and expertise relevant to the position. SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area. SC6 A commitment to professional learning and growth for both self and others. Role Attendance will be from 8am to 4.06pm An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program. An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher. Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3). A role at this range may include: Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co‑ordination of a work area under the direction of the principal or a manager. Assisting teachers, within an educational programme, by undertaking specific support tasks or the coordination of the support function. Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction. Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples. An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained. Responsibilities Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records Maintain and update office records, enrolment data, diary records, and basic written records Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters) Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc. Coordinate the delivery of administrative services within the school In consultation with the principal, determine and manage work priorities within the school office Develop and implement strategies to ensure effective administration procedures Coordinate the implementation of requisitioning, purchasing and issuing procedures Manage client reception and office operations Liaise with school staff in regard to support requirements Coordinate staff timetabling Undertakes VASS and/or VET administration support Supports the first aid facilities and assists in delivering first aid to students Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position. Diversity and Inclusion The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines). Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via*******@education.vic.gov.au Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school. Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at: DE Values The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at: Other Information Please include a CV and names and contact numbers for three referees. Conditions of Employment All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at #J-18808-Ljbffr