Administrator - Adult Specialists Clinics

Administrator - Adult Specialists Clinics Requisition No: 6545 Executive Division: Operations Division: Clinical Support & Specialist Clinics Program: CS&SC Specialist Clinic Enterprise Agreement: Varied Health and Allied Services, Managers and Ad Job Function: Administration & Leadership Role Summary Location: Footscray/Sunshine Employment Type: Full-Time, Fixed Term (until June 2026) Salary: Admin Grade 1 + Superannuation + Salary Packaging About the role A great opportunity waits for an enthusiastic and motivated clerk to join the Adult Specialist Clinics administrative team. The Specialist Clinic Clerk is an integral part of the team that supports the daily management of clinics and referrals. We are seeking a candidate that has great customer service skills, an eye for detail, moderate computer skills and is driven to learn and develop in a fast‑paced environment. This is a great opportunity to be part of a busy team, providing support to a variety of stakeholders including clinicians, patients and their families in addition to GP's and external stakeholders. Key responsibilities Administrative duties Registration of new patients and updating of existing patient details Book patients’ appointments About you Thorough data entry skills High standard of customer service skills Ability to work in a fast‑paced environment with competing demands Position Description About Western Health Western Health is one of the largest healthcare providers in Victoria, caring for a vibrant, diverse and rapidly growing community of one million people in Melbourne’s western suburbs. With more than 13,000 staff, Western Health delivers 800,000+ occasions of care every year, providing high‑quality, person‑centred care across every life stage. We provide a combination of hospital, community‑based, at‑home and in‑reach services to aged, adult and paediatric patients and newborn babies. Specialties include oncology, renal, mental health, women’s health and maternity, chronic diseases, geriatrics and cardiology. We have remarkable strengths in chronic disease, complex care and developing innovative and sustainable healthcare solutions. Our experience at the coalface of healthcare delivery for some of Australia’s most culturally and socioeconomically diverse and vulnerable populations provides us with unique insights into the most pressing health challenges. Western Health operates four acute public hospitals: Sunshine Hospital (including Joan Kirner Women’s and Children’s), Footscray Hospital, Williamstown Hospital and Bacchus Marsh Hospital. We also operate Sunbury Community Hospital, Sunshine Mental Health and Wellbeing Centre, Melton Health and Community Services, Bacchus Marsh Community Health Centre, Caroline Springs Community Health Centre and Grant Lodge Residential Aged Care in Bacchus Marsh. Western Health also provides the primary healthcare service at the Dame Phyllis Frost Centre, a women’s prison located in Ravenhall. Why join us? Compensation and benefits Competitive salary packages aligned with market standards. Health and wellbeing programs, including flexible work arrangements. Scholarships and grants to support your continuous learning journey. Learning and development opportunities Access the Western Health Learning Academy (WHA) for personalised learning pathways. Professional growth programs, including postgraduate studies and clinical education. Mentorship and career support. Community impact and inclusion Make a meaningful difference in patients’ lives through compassionate care. Join a workforce that champions diversity and inclusion. Engage in community wellbeing initiatives and groundbreaking healthcare research. Organisational culture and environment Thrive in a collaborative, compassionate and innovative team environment. Be part of a culture that celebrates continuous improvement and excellence in healthcare. Ready to make an impact? If you’re passionate about providing high quality, efficient administrative support to patients in healthcare, we’d love to hear from you. Simply click on the “apply” button and follow the prompts. If you are currently employed at Western Health, please ensure you sign in through the Employee Login via the external Careers Page or access the Careers Page via the intranet before applying. Closing date: 11:59pm on 21 January 2026. Enquiries: For further information about this role, contact Deborah Mead via Western Health is an equal opportunity employer committed to attracting and retaining diversity in our workforce. We encourage applications from Aboriginal and Torres Strait Islander people. Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe. All appointments are made subject to a satisfactory Police Record Check, an Immunisation Status Clearance and a Working with Children Check (if applicable). Western Health does not accept unsolicited resumes/applications from recruitment agencies. Western Health Western Health acknowledges the Traditional Custodians of the land and pay our respects to Elders past, present and emerging. We celebrate, value and include people of all backgrounds, genders, sexualities, cultures, bodies and abilities. #J-18808-Ljbffr